Senior Executive Business Administrator - CPMO

An overview of this role

As a Senior Executive Business Administrator you’ll be a trusted partner to GitLab’s Chief Product & Marketing Officer ensuring their time information and priorities are aligned to what matters most for GitLab’s product and marketing outcomes. You’ll manage complex calendars orchestrate end-to-end travel and events and turn high-level ideas and meeting topics into clear agendas materials and follow-through so the executive and their teams can stay focused on impact. You’ll use tools like Google Workspace Slack Zoom Navan GitLab and AI solutions every day to streamline workflows anticipate needs and keep work moving smoothly across Product Marketing and their cross-functional partners in a fast-paced public-company environment.

You’ll collaborate closely with other Executive Business Administrators People Operations IT and leaders across GitLab to maintain clear communication track deliverables across organizational boundaries and support hiring and onboarding activities. In your first year you’ll be expected to build strong trust-based relationships bring structure and calm to ambiguity proactively flag risks and opportunities and contribute to the broader EBA community through shared practices and coverage.

What You’ll Do

• Support and work closely with GitLab’s Chief Product & Marketing Officer by anticipating needs owning day-to-day operations and ensuring priorities are executed smoothly.

• Manage complex calendars by vetting prioritizing and recommending meetings in line with GitLab meeting norms while monitoring and resolving conflicts in advance.

• Transform high-level meeting descriptions and content links into clear comprehensive agendas and briefing materials to ensure CPMO preparedness for all internal and external meetings.

• Maintain frequent communication and structured check-ins with the CPMO proactively flagging items that need attention and tracking expectations and deliverables from functional peers.

• Monitor and maintain visibility into team progress by overseeing updates to agendas trackers and documentation and supporting departmental reporting through formatted materials reminders and walkthroughs.

• Use AI tools extensively to automate routine tasks synthesize information from multiple sources and improve the quality and speed of decision support for the CPMO.

• Coordinate end-to-end travel logistics including transportation accommodations documentation and security needs while processing expenses and reimbursements in a timely accurate manner.

• Partner with People Operations IT and other cross-functional partners to resolve logistical needs support full-cycle recruiting and onboarding and plan and execute virtual and in-person events off-sites and team activities.

• Contribute to the broader Executive Business Administrator community by building strong cross-functional relationships sharing best practices providing coverage for other EBAs and participating in team initiatives.

What You’ll Bring

• Experience supporting senior executives in complex fast-paced environments ideally including C-level leadership in product and marketing organizations.

• Background managing executive calendars travel and expenses across time zones with the ability to anticipate needs and manage competing priorities with minimal direction.

• Proficiency with Google Workspace Zoom Slack Navan (or similar expense platforms) and comfort using AI tools to automate tasks and synthesize information.

• Experience coordinating cross-functional work ensuring deliverables are tracked across teams and compiling information from multiple sources for executive decision-making.

• Skill in end-to-end event and meeting coordination including agendas materials logistics vendor communication and tracking action items.

• Experience supporting recruiting activities and onboarding including scheduling interviews coordinating with hiring teams and facilitating new hire setup.

• Clear concise written and verbal communication skills with the ability to interact autonomously with internal and external partners while maintaining strict confidentiality.

• Approach that is proactive organized and collaborative with the ability to work independently in a remote dynamic environment and openness to varied backgrounds and transferable skills

About the team

The Senior Executive Business Administrator joins GitLab’s global Executive Business Administrator team a distributed group that partners closely with members of the executive group and their direct reports to keep priorities communication and logistics running smoothly. The team supports executives across time zones through asynchronous collaboration shared workflows and consistent meeting norms with a focus on calendar strategy meeting preparation departmental reporting travel and key cross-functional initiatives. You’ll work most closely with the Chief Product & Marketing Officer and other EBAs to ensure visibility into priorities help connect information across Product Marketing and other functions and contribute to team-wide projects that improve how EBAs support GitLab’s leadership.