Senior Project Accountant

Job Title:Senior Project Accountant Area:Corporate Finance & Planning Reports to:Group Finance Manager, Corporate Finance & Planning Classification:Exempt Location:Evanston, IL Note to third-party recruiters/agencies:We appreciate your interest; however, we are not engaging external recruiting vendors for this position at this time. We kindly request direct applications only. This position is designated asHybrid - Fully Flexibleand expected to work from our World Headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston. Organization Overview Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org. Rotary’s Commitment to Belonging At Rotary, we foster a welcoming environment where all employees are valued and empowered. We are dedicated to creating meaningful opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change. Position Overview This Senior Project Accountant is responsible for managing financial activities related to projects or programs. This role focuses on tracking project expenses, activity-based transactions, and ensuring compliance with funders’ requirements. The accountant works closely with program managers, project directors, and the finance team to ensure that financial information is accurate, timely, and aligned with the organization’s mission and funding guidelines. This accountant will use Oracle ERP (Project, Fixed Assets, and General Ledger) modules to complete accounting for cost capture, allocation and reporting by product and project. You Will Have • Bachelor’s degree in Accounting, Finance, or a related field (required) • CPA or equivalent certification preferred • Minimum of 5 years of progressive and related accounting experience, especially experience accounting for project costs • Excellent working knowledge of GAAP for not-for-profit organizations • Proficient in accounting software and Excel • Strong analytical and problem-solving skills with Oracle ERP, especially Project Accounting, General Ledger and Fixed Assets reporting and reconciliation • Excellent communication skills, with the ability to explain financial information to non-financial staff • Attention to detail and ability to meet tight deadlines • Willingness and ability to travel You Are Good At • Strong understand of project costs tracking, capitalization rules, and fixed assets lifecycle management • Advanced Excel skills and ability to work with large datasets • Analytical mindset and problem-solving skills • Ability to work independently and in collaboration with cross-functional teams, especially with non-financial product teams You Will Be Responsible For Project Financial Management: • Tracking, monitoring, reporting and reconciling all project-related financial activities/expenditures, labor costs, capital vs expense items using Oracle Project and Fixed Assets modules • Preparing and maintaining project budget including but not limited to projects/products, meetings & events, committees and regional leaders activities, senior leaders support tasks, and travel affiliates. • Coordinating with project and cost center managers to forecast cash flow and funding requirements • Ensuring expenditures are within approved budgets and financial policies; and ensuring timely and accurate capitalization of costs in the Oracle Fixed Assets module, in line with accounting principles Financial Reporting: • Performing journal entries for month-end and year-end close, validating and recording accruals; supporting reconciliation of capital assets; and producing regular financial statements and monthly project reports for internal and external review • Performing product budget model analysis to create and communicate product staff transfer and capitalization by product for both Rotary and Accion • Preparing project-level reports, dashboards, cost summaries and variance analysis comparing actual vs. budgeted expenditures for Finance and the Product Teams • Working with external auditors during audits, ensuring that all documentation is in order. • Handling accounting reconciliation between financial application modules (Project vs General Ledger and Fixed Assets) Compliance & Internal Controls: • Ensuring compliance with project reporting accounting rules / guidance, internal control guidance, capitalization policies, and audit standards • Maintaining internal controls to safeguard assets and ensure the accuracy of financial records • Maintaining the project module change management process for new projects/products, and change in sub-ledger accounting rules Collaboration: • Liaising with project/product managers, project directors, and finance teams to ensure accurate financial management of projects • Providing financial advice and support to project teams on planning, forecasting, capital initiative assessment to enhance budgetary control and cost-efficiency and effectiveness Leadership Attributes • Communication:Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood. • Productivity:Able to generate results that moves Rotary toward achieving its goals. • Accountability:Have a clear sense of ownership and take personal responsibility for actions. • Innovation:Move Rotary beyond traditional ways of thinking • Adaptability:Respond to changes willingly and recognize when to adjust based on the situation. Salary range $100,101 - $111,224 Why Work For Rotary? • Generous medical, dental, and vision benefits package • Progressive 401k matching contributions • Above market and generous paid time off package • Tuition reimbursement • Professional development opportunities • On-site cafeteria and coffee bar with special pricing for Rotary employees • Flextime-several different work schedules to choose from • Close to CTA, Metra, a variety of stores, and many food options Please note: • Rotary does not provide VISA sponsorship or relocation assistance