Administrative Assistant

Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for our Core business. This person will support the Vice President, Product Management & GM. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Set up domestic and international travel arrangements
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts

• Bachelor's Degree
• 2+ years experience in an administrative support role
• Experience with heavy calendaring for multiple principals or teams 
• Ability to juggle multiple projects and priorities at once in an organized manner 
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above and beyond with a proactive mindset
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Strong Google calendar/e-mail/doc skills
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your leads and their teams as they scale
• Event planning experience 

• Experience working in tech
• Experience working with a product team
• Experience with excel
• Experience traveling with an executive
• Project or program management experience