Associate Program Manager, Medical Communications

In this role, you will be responsible for supporting the end-to-end execution of medical communications programs, ensuring projects are delivered on time, within scope, and aligned with client expectations. You will act as a key coordination point between internal teams, external stakeholders, and vendors, helping maintain alignment across all workstreams.

• Manage project timelines, deliverables, and workflows across multiple concurrent medical communication programs
• Coordinate internal and client meetings, ensuring clear documentation of actions, decisions, and next steps
• Support medical/legal/regulatory (MLR) submission processes and ensure compliance with review requirements
• Track project budgets, invoices, and financial documentation in collaboration with finance teams
• Facilitate communication between scientific, creative, and operational teams to ensure smooth execution
• Support vendor coordination and logistics for meetings, events, and program deliverables
• Independently manage smaller-scale projects while contributing to larger program initiatives

Requirements

This role requires strong organizational capability, attention to detail, and the ability to manage multiple priorities in a structured, client-facing environment. You should be comfortable working in healthcare or agency settings where accuracy, compliance, and communication are critical.

• 2–3 years of experience in project coordination, client services, or agency environments
• Bachelor’s degree or equivalent professional experience in a relevant field
• Strong experience managing multiple timelines, deliverables, and stakeholders simultaneously
• Familiarity with medical communications or healthcare-related project environments preferred
• Exposure to MLR processes or regulated industries is highly desirable
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills with a high level of professionalism
• Excellent organizational skills, attention to detail, and proactive problem-solving abilities

Benefits

• Competitive salary aligned with experience and market benchmarks
• Comprehensive health, dental, and vision insurance coverage
• Retirement savings plan with employer-supported options
• Paid time off including vacation, sick leave, and parental leave
• Annual discretionary bonus eligibility
• Professional development and training opportunities
• Exposure to leading pharmaceutical and biotech clients
• Collaborative and growth-oriented work environment within a specialized healthcare communications setting.