Executive Assistant

Job Title: Executive Assistant
Location: San Francisco, California or Washington, DC
Job Summary:
We are seeking an experienced Executive Assistant to provide comprehensive support to a member of SHEIN executive leadership team. The ideal candidate should possess exceptional administrative skills, written and verbal communication skills, and be comfortable working in a fast-paced environment. The ideal candidate will have some experience in light project management, enabling them to handle various tasks simultaneously and assist in the smooth execution of some projects.
Responsibilities:
Calendar and Schedule Management:

• Manage and coordinate the executive's complex calendar, including arranging meetings, appointments, and conference calls across multiple time zones.
• Prioritize and organize commitments, ensuring the executive's schedule is optimized and all deadlines are met.
• Coordinate travel arrangements, itineraries, and accommodations for both domestic and international trips.

Communications and Correspondence:

• Act as the primary point of contact, effectively screening and managing incoming calls, emails, and correspondence.
• Draft and prepare various written materials, including emails, with a keen attention to detail.
• Maintain a high level of confidentiality when handling sensitive information and communications.

Meeting and Event Coordination:

• Prepare and distribute daily team briefing materials, meeting agendas, minutes, and supporting documents for internal and external meetings.
• Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, audiovisual requirements, and travel arrangements.
• Provide support during meetings, take accurate minutes, and follow up on action items as needed.

Project Management:

• Assist in light project management activities, including creating and managing project plans, tracking milestones, and monitoring progress.
• Collaborate with cross-functional teams, ensuring effective communication and coordination throughout the project lifecycle.
• Support the executive in prioritizing and delegating tasks to meet project deadlines.

Relationship Management:

• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients, and partners.
• Serve as a liaison between the executive and various departments, facilitating efficient communication and coordination.
• Manage and organize contact lists, ensuring accurate and up-to-date information.

Qualifications:

• Bachelor's degree preferred.
• 5 to 7 years of experience as an executive assistant supporting C-level executives or senior global executives.
• Excellent organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Strong verbal and written communication skills, including exceptional editing and proofreading abilities.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools.
• Experience in light project management, with a solid understanding of project management principles.
• High level of discretion and confidentiality when handling sensitive information.
• Proactive mindset, with the ability to anticipate needs and take initiative.
• Exceptional attention to detail and accuracy.
• Flexibility to adapt to changing priorities and work under pressure.
• Professional demeanor and the ability to maintain composure in high-pressure situations.

If you meet the above qualifications and are looking for an exciting opportunity to work closely with a senior global executive, please submit your resume, cover letter, and references.
SHEIN Technology is an equal opportunity employer committed to a diverse workplace environment.
Pay Band: $75,300-$114,800