Executive Assistant

Executive Assistant

Philo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo you will play a crucial role in ensuring seamless communication coordination and execution of various tasks to facilitate the smooth operation of our business. This position will be located in Brooklyn NY with an expectation of 5 days per week in office. 

What You’ll Be Doing (Responsibilities):

• Calendar Management: Efficiently manage the schedules of the company's executives ensuring that meetings appointments and events are organized prioritized and coordinated effectively. Proactively anticipate schedule changes and potential conflicts.
• Meeting Coordination: Coordinate executive meetings including preparing agendas collating necessary materials and disseminating meeting notes. Ensure all participants are well-informed and prepared for discussions.
• Travel Arrangements: Arrange and coordinate travel logistics for executives including flight bookings hotel accommodations ground transportation and any other travel-related requirements.
• Communication Facilitation: Act as a central point of contact between the executive team and internal/external stakeholders demonstrating professionalism and diplomacy in all interactions. Handle incoming communications including emails and phone calls with discretion and prompt responses.
• Information Management: Organize and maintain sensitive and confidential information ensuring that all data and documents are appropriately filed and easily accessible to relevant parties.
• Document Preparation: Assist in the creation editing and formatting of various business documents presentations and reports to ensure consistency and professionalism.
• Project Support: Provide support to ongoing projects and initiatives assisting in research data collection and progress tracking to help meet project deadlines.
• Office Operations: Collaborate with the office management team to ensure the office environment is conducive to productivity and efficiency. Help coordinate office events and activities as needed.
• Special Assignments: Undertake special projects or tasks as assigned by the executive team demonstrating adaptability and problem-solving skills.
• Confidentiality and Discretion: Maintain strict confidentiality on all sensitive information and handle confidential matters with utmost trustworthiness and integrity.

What You’ll Bring (Requirements):

• Proven Experience: 5+ years of experience as an executive assistant. Experience within the tech or entertainment industry is a big plus!
• Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously set priorities and meet deadlines while maintaining a high level of attention to detail.
• Communication: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization and external partners.
• Tech Savvy: Proficiency in using productivity tools such as Google Suite Slack calendar management software and other relevant applications.
• Adaptability: Able to thrive in a fast-paced and dynamic environment adapting to changing priorities and handling unexpected situations with composure.
• Problem-Solving: Strong analytical and problem-solving skills with the ability to identify issues propose solutions and make sound decisions.
• Confidentiality: A track record of handling sensitive and confidential information with the utmost discretion.
• Team Player: A collaborative and proactive approach to work with the ability to work effectively as part of a team.

If you are an organized efficient and adaptable individual with a passion for the entertainment industry this is an exciting opportunity to be a part of Philo's growth and success. Join our team and help shape the future of television streaming!

More about Philo

At Philo we're a company that puts people first—both our subscribers and our team. We empower our colleagues to do their best work while supporting one another in pursuing shared goals. We value pragmatism pride in our work and passion with transparency and openness as fundamental parts of our culture.

We're committed to diversity equity inclusion and accessibility as we grow the Philo team and shape the future of TV. We believe that a diverse range of voices and perspectives enables us to innovate faster and create the best experiences for our subscribers. Philo is proud to be an Equal Opportunity Employer. We're committed to supporting every candidate and employee. If you need an accommodation at any stage of the process please email [email protected] and we'll work with you to meet your needs.

Philo offers 70+ top-rated networks streaming live and on-demand including AMC BET CMT Comedy Central Discovery Channel Food Network Hallmark Channel HGTV HISTORY Investigation Discovery Lifetime MTV Nickelodeon OWN VH1 We TV and more. It also includes all the groundbreaking originals and blockbuster movies available with AMC+ and access to HBO Max Basic With Ads and discovery+. Our extensive library boasts over 85000 titles and our unlimited DVR allows users to save their favorite shows and movies for up to a year skipping ads for a seamless viewing experience. Stream on up to three devices simultaneously whether on your phone tablet laptop or TV using Roku Apple TV Fire TV Samsung TV Android TV Vizio TV or Chromecast.

Philo is headquartered in San Francisco with offices in New York City and Cambridge MA. Our leadership team includes alums from HBO Tubi and Meraki and is backed by NEA and industry partners like Warner Brothers Discovery Viacom AMC and A&E.

Join us at Philo and be part of a team that's shaping the future of TV!

Projected Start Date: ASAP
Status: Full-time
Location: Brooklyn NY (onsite required 5 days per week)

U.S.Compensation: Includes annual salary between $105K to $135K depending on experience and location company stock options and health benefits:

We value a diverse and inclusive workplace and we welcome people of different backgrounds experiences skills and perspectives. Philo is an equal opportunity employer. We believe that everyone does their best work when they are supported by each other and the company and we offer a generous set of benefits to make sure the Philo team is happy and healthy. Here is a sampling of the benefits we offer our team:

• Full health dental and vision coverage for you and your family
• 401(k) plan with employer contributions (we match 100% of deferrals up to 3% of pay and 50% of the next 2% of pay)
• Flexible working hours
• Up to 20 weeks of fully paid parental leave
• Unlimited paid time off for vacation and sick leave
• $2000 annual vacation bonus (we pay you to take a two week vacation)
• $5250 annually for professional development and educational assistance
• $1250 annual home office + TV stipend during first year of employment ($250 annually thereafter)
• $500/month ($6000/year) bonus for employees who commit to working at least 3 days per week in our offices plus generous commuter benefits ($315/month towards transit rideshare bike rental or parking at our HQ office in San Francisco)
• Free Gympass subscription — an all-in-one corporate benefit that gives employees the largest selection of gyms studios classes training and wellness apps
• Dog-friendly office
• And much more!

For California Residents: Philo’s CCPA Notice at Collection – Employees Applicants Owners Directors Officers and Contractors

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

What We Do

Philo is a streaming television service that's reimagining the TV experience for the modern viewer. Founded by a group of technology and product enthusiasts we set out to build the future of television by combining the best of modern technology with the most compelling medium ever invented—delivering the TV experience we've always wanted for ourselves. At our core Philo provides an affordable easy-to-use streaming platform that gives users access to 100+ live TV channels thousands of on-demand shows and movies and unlimited cloud DVR storage. We focus on delivering exceptional entertainment and lifestyle content from networks like AMC HGTV Food Network Comedy Central MTV Discovery A&E Hallmark and many more—all without the high cost of traditional cable. What sets us apart is our commitment to leveraging cutting-edge technology to enhance the viewing experience. We utilize cloud delivery modern tech stacks machine learning and hand-crafted native app experiences across all major platforms including Roku Fire TV Apple TV Samsung LG Vizio iOS Android and web. Our recommendation systems use advanced algorithms to personalize content discovery helping users find shows they'll love every time they open the app. We're also pioneering next-generation features like multi-screen and multi-user playback experiences allowing households to watch different content simultaneously across devices. Our unlimited cloud DVR means users never have to worry about storage limits or choosing what to record—they can save everything and watch on their own schedule. Beyond the technology Philo is built on a simple belief: great television should be accessible and affordable. We've designed our service to be straightforward and transparent with no hidden fees no complicated bundles and no long-term contracts. Our mission is to deliver rock-solid streaming basics while continuously innovating to create delightful user-centric experiences. With offices in San Francisco Brooklyn and Cambridge Philo brings together talented engineers product designers data scientists and content experts who are passionate about solving complex technical challenges and building products that millions of people love to use. We're a lean collaborative team that values innovation quality and putting our users first in everything we do.

Why Work With Us

We're building innovative streaming technology for millions of users with a talented collaborative team. Tackle complex problems in ML and personalization with meaningful ownership and no corporate bureaucracy. Flexible remote/hybrid work competitive compensation and real work-life balance.

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