The Executive Assistant at Vertafore provides high-level administrative support to executives managing schedules travel expense reports and maintaining confidentiality while ensuring effective communication.

Vertafore is a leading technology company whose innovative software solutions are advancing the insurance industry. Our suite of products provides solutions to our customers that help them better manage their business boost their productivity and efficiencies and lower costs while strengthening relationships.
Our mission is to move InsurTech forward by putting people at the heart of the industry. We are leading the way with product innovation technology partnerships and focusing on customer success.
Our fast-paced and collaborative environment inspires us to create think and challenge each other in ways that make our solutions and our teams better.
We are headquartered in Denver Colorado with offices across the U.S. Canada and India.
An Executive Assistant at Vertafore will be responsible for providing high-level administrative support to members of Vertafore's executive team. This includes but is not limited to; fully managing and maintaining their schedules scheduling meetings as requested by the executive onsite meeting support when necessary booking and managing extensive domestic travel and organizing and submitting expense reports. An Executive Assistant at Vertafore is heavily involved in all department operations and will have the opportunity to truly partner with their executives and the teams that they support. The role requires that you are highly organized can juggle many tasks at once are not easily overwhelmed and are comfortable interfacing with all levels of internal management and staff as well as outside clients vendors and candidates in a fast-paced environment. The Executive Assistant maintains and protects highly confidential corporate information is the first point of contact in person and on calls for executives from internal departments and external clients and works independently with minimal supervision or direction.
Core Requirements and Responsibilities:
Essential job functions included but are not limited to the following:• Manage and coordinate schedule of meetings events and travel for executives supported and when necessary members of their team. Ensure supported executives are prepared with all materials and information for meeting events and travel.• Compile materials for reports and/or presentations.• Generate reports in Excel and Power Point.• Prepare expense reports in Concur.• Set up appointments manage and maintain executive calendars through Microsoft Outlook.• Assist with the scheduling and logistics for new hire interviews and onboarding.• Strong attention to detail follow-up and excellent organizational skills.• Ability to treat sensitive/confidential information with appropriate discretion.• Strong sense of urgency adaptability flexibility and resourcefulness.• The ability to function professionally under pressure while managing multiple concurrent projects and deadlines and quickly adapt and manage shifting priorities.• Answers telephones screens calls and forwards messages in an efficient and courteous manner.• Proven competencies in software applications and programs particularly Microsoft Office including Excel Word Power Point and Outlook. Excellent word processing and file management skills.• Good working knowledge of office equipment and procedures including computers printers mailing equipment telephone systems filing systems etc.• Must possess personal tact discretion and good judgment. Excellent interpersonal written and verbal communication skills.• Receives visitors in a courteous and professional manner; determines nature of visit and directs accordingly.• Ability to work after hours as necessary.
Knowledge Skills and Abilities:• Solid working knowledge of Microsoft Office.• Excellent organization skills and oral/written communication skills.• Proven coordination experience is strongly preferred.• Event planning or management is a plus.
Qualifications:• Bachelor's degree or equivalent work experience preferred.
Additional Requirements and Details:• Travel required up to 10% of the time.• Located and working from an office location when required.• Occasional lifting and/or moving up to 10 pounds.• Frequent repetitive hand and arm movements required to operate a computer.• Specific vision abilities required by this job include close vision (working on a computer etc.).• Frequent sitting and/or standing.
THE VERTAFORE STORY
Over the past 50 years Vertafore has advanced the entire insurance distribution channel with the best software solutions in the industry. Today we're proud to say hundreds of thousands of Vertafore users rely on our solutions to write business faster reduce costs and fuel growth by increasing collaboration and streamlining processes. Vertafore leads the industry with secure cloud-based mobile products that provide superior reporting and analytics delivering actionable insight- right when customers need it most. We partner with other leading technology companies to deliver comprehensive solutions to improve the way our customers do business and serve their customers.
The Vertafore Way
Insurance is about relationships and technology should make those relationships stronger. That's why at Vertafore it's our mission to transform the way the industry operates by putting people at the heart of insurance technology. By focusing on our customers becoming better every day and delivering results you can see we provide the level of trust and security that insurance is all about.• Bias to Action: We're united by an innate drive to take action and make a difference in the technology and insurance spaces.• Win Together: We work together as one team showing empathy and respect along the way.• Show Up Curious: We work to challenge one another to push boundaries and think beyond the box.• Say It Do It: We honor every one of our commitments because integrity is important to us.• Customer Success is Our Success: We cultivate authentic relationships and follow up by actively listening to their needs.• We Love Insurance: We appreciate the impact insurance has on the world.
Is this role not an exact fit for you? Keep an eye on our Careers Page for other positions!
Vertafore is a drug free workplace and conducts preemployment drug and background screenings .
The selected candidate must be legally authorized to work in the United States.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities duties skill or working conditions. In addition this document does not create an employment contract implied or otherwise other than an "at will" relationship.
Vertafore strongly supports equal employment opportunity for all applicants regardless of race color religion sex gender identity pregnancy national origin ancestry citizenship age marital status physical disability mental disability medical condition sexual orientation genetic information or any other characteristic protected by state or federal law.
We do not accept resumes from agencies headhunters or other suppliers who have not signed a formal agreement with us.
Vertafore is a Flexible First working environment which allows team members to work from home as often as you'd like while using our offices as a place for collaboration community and teambuilding. There are times you may be asked to come into an office and/or travel for specific meetings for a specific business purpose and this varies by job responsibilities.
Why Vertafore is the place for you: *Canada Only

• The opportunity to work in a space where modern technology meets a stable and vital industry
• Medical vision & dental plans
• Life AD&D
• Short Term and Long Term Disability
• Pension Plan & Employer Match
• Maternity Paternity and Parental Leave
• Employee and Family Assistance Program (EFAP)
• Education Assistance
• Additional programs - Employee Referral and Internal Recognition

Why Vertafore is the place for you: *US Only

• The opportunity to work in a space where modern technology meets a stable and vital industry
• We have a Flexible First work environment! Our North America team members use our offices for collaboration community and team-building with members asked to sometimes come into an office and/or travel depending on job responsibilities. Other times our teams work from home or a similar environment.
• Medical vision & dental plans
  • PPO & high-deductible options
• Health Savings Account & Flexible Spending Accounts Options:
  • Health Care FSA
  • Dental & Vision FSA
  • Dependent Care FSA
  • Commuter FSA
• Life AD&D (Basic & Supplemental) and Disability
• 401(k) Retirement Savings Plain & Employer Match
• Supplemental Plans - Pet insurance Hospital Indemnity and Accident Insurance
• Parental Leave & Adoption Assistance
• Employee Assistance Program (EAP)
• Education & Legal Assistance
• Additional programs - Tuition Reimbursement Employee Referral Internal Recognition and Wellness
• Commuter Benefits (Denver)

The selected candidate must be legally authorized to work in the United States.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities duties skill or working conditions. In addition this document does not create an employment contract implied or otherwise other than an "at will" relationship.
Vertafore strongly supports equal employment opportunity for all applicants regardless of race color religion sex gender identity pregnancy national origin ancestry citizenship age marital status physical disability mental disability medical condition sexual orientation genetic information or any other characteristic protected by state or federal law.
The Professional Services (PS) and Customer Success (CX) bonus plans are a quarterly monetary bonus plan based upon individual and practice performance against specific business metrics. Eligibility is determined by several factors including: start date good standing in the company and actives status at time of payout.
The Vertafore Incentive Plan (VIP) is an annual monetary bonus for eligible employees based on both individual and company performance. Eligibility is determined by several factors including: start date good standing in the company and actives status at time of payout.
Commission plans are tailored to each sales role but common components include quota MBO's and ABPMs. Salespeople receive their formal compensation plan within 30 days of hire.
Vertafore is a drug free workplace and conducts preemployment drug and background screenings.
We do not accept resumes from agencies headhunters or other suppliers who have not signed a formal agreement with us.
We want to make sure our recruiting process is accessible for everyone. if you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact [email protected]
Just a note this contact information is for accommodation requests only.