Executive Assistant

Founded in Irvine, California, in 2010, Kajabi is a leading all-in-one platform for knowledge entrepreneurs to build, market, and sell educational content. With Kajabi’s robust product features, users have a single ecosystem in which they can publish, market, and sell online courses, membership sites, communities, and other digital products. Tens of thousands of entrepreneurs rely on Kajabi to build and manage their online businesses, and the company has helped these entrepreneurs generate over $3 billion in sales from nearly 60 million customers to date. Learn more at www.kajabi.com.

The Executive Assistant (EA) to our President & Chief Product Officer -  The ideal candidate is a proactive, tech-savvy communicator who excels in a fast-paced environment. They have successfully supported an individual at the Founder or C-Level, fostering a deep understanding of the executive's world. With excellent self-management skills, they demonstrate sound judgment in decision-making and independently prioritize tasks each day. This role will be an integral part of the team and the overall company culture. In short, the EA is an extension of the Product organization and will be leading, supporting, and collaborating on nearly everything. 

The Impact you will make

• Provide primary support to the President in all administrative functions, including calendaring, schedule management, inbox management, travel coordination, expense reconciliation, and other high-priority items. 
• Provide primary support to the President in all administrative functions, including calendaring, schedule management, inbox management, travel coordination, expense reconciliation, and other high-priority items. 
• Confirm in-person and virtual meetings/engagements; assist with research, material preparation, and location/dial-in details. 
• Coordinate intensive domestic and international travel, including flight itineraries, hotel bookings, ground transport/vehicles, and dining reservations. 
• Build cross-functional internal relationships that positively represent the C-Level Executives.
• Take on additional responsibilities and special projects as needed. 
• Keep date records of personal events, such as social gatherings, celebrations, and special occasions.
• Meticulous organizations across several communication platforms.
• Review, prioritize, direct, and delegate a wide variety of complex and confidential requests that are presented to the executive for consideration.
• Summarize, prioritize, and research information into a concise and usable format for the executive to review.
• Respond to or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.
• Provide administrative support in a variety of functions to the Product teams that are focused on increasing efficiency and impact.
• Provide departmental support as needed to other leadership.
• Plan, execute, and maintain our office culture, office events, and both office on-sites and off-sites events in partnership with the executive support team. 
• Develop and maintain a broad knowledge and understanding of the company's operations and business objectives.
• Strong project management and organizational skills.
• Thrive in an asynchronous communication environment across many time zones. 
• Proactive and can adapt to changing priorities and schedules.
• Experience managing sensitive and confidential information.
• High EQ, IQ, and sound judgment to plan and accomplish goals.

Attributes for Success

• You're experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running. Preferred minimum experience of 5 years in this specific role or more, with references.
• You're driven. Effective problem-solving and excitement to take on new challenges 
• You're a team player. You'll be an extension of the executive team, so the ability to build rapport quickly and interact with a variety of stakeholder personalities is key to achieving outcomes. 
• You’re organized. Solid organizational skills, including attention to detail and multitasking skills, will be utilized when managing projects with executives.
• You're confident and comfortable with the challenges of leading. As an extension of the President, there will be times when decisions may be difficult or potentially met with resistance/challenge. 
• You're flexible. Change in our organization is celebrated and innovative; you feel the same.
• You're secure. Communicating with over-tasked executives can be challenging, and you thrive on very direct, concise communication, sometimes without pleasantries. High EQ, IQ, and sound judgment to plan and accomplish goals.
• You’re a master communicator. You’ll be working in person and in writing, so a grasp of business-level communication is a must.
• You take confidentiality seriously. In this role, you’ll be handling extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST.

Kajabi Team Benefits Package

• Fully paid health and dental insurance for yourself and your family
• Fitness Incentives Package
• Company 401K, 100% match up to 6% of employee contributions 
• Company-Funded Audible Account
• Funded HSA account
• Casual Dress
• Hybrid schedule

How To Apply

Sound like a good fit for you? Click apply, below!

The salary range for this US-based role is $80,000.00-$90,000.00 + bonus + equity + benefits (health, welfare, retirement, and paid leave). Our salary ranges are determined by role, level, and location. The range displayed reflects the minimum and maximum target for new hire salaries. Actual base salary may vary based upon, but not limited to, internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, education, certain degrees, training, certifications, geographic location, travel requirements, and business needs.  

Kajabi LLC  is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, veteran status, or any other basis protected by applicable law. #LI-Remote