Executive Assistant to the General Counsel

GC AI is the fastest-growing and most trusted legal AI platform for in-house legal teams. We're building the future of legal work and we're doing it fast. You'll join at a pivotal moment—when decisions matter impact is immediate and the runway to shape your career is wide open. We’re a high-performing team where you'll have real ownership and influence from day one.

More than 1800 companies use GC AI to drive their business forward including 150+ public companies 25+ unicorns and brands such as News Corp Miro Bass Pro Shops Snyk Skims Liquid Death Vercel Zscaler and TIME.

We've 10x'd revenue in 12 months raised a $60 million Series B ($555 million valuation) and are growing faster than ever. We are backed by incredible investors including Scale Venture Partners Northzone Sound Ventures and Guillermo Rauch CEO of Vercel.

If you thrive when the stakes are high and the path isn't paved you'll love it here. Our six guiding principles are: 1% better every day customer obsession ship today find a way care deeply and own it completely. Come shape the future of legal work with us.

The General Counsel at GC AI operates as a true hybrid executive: part legal leader part business operator. This role touches legal HR talent security compliance finance and executive leadership on any given day.

We're looking for a sharp organized recent graduate who can be a true force multiplier for someone who runs at this pace. You'll own the operational backbone of one of the busiest seats in the company working across a wide and constantly evolving set of priorities. This is an exceptional opportunity for someone early in their career who thrives in fast-paced environments and wants to learn the inner workings of a high-growth legal tech company from the inside.

Chicago is our preferred location for this role. GC AI intends to open a Chicago-area office within the next two years and this person will play an integral role in standing up that presence.

This is a high-trust high-context role. You will be exposed to confidential legal matters compensation data hiring decisions personnel issues outside counsel communications and board-level information. Discretion is non-negotiable.

• Calendar and scheduling: Manage a complex high-volume calendar across Eastern to Pacific time zones with 12+ daily meetings. Prioritize protect focus time resolve conflicts and coordinate across internal and external stakeholders. Become fluent in Reclaim.ai scheduling logic and other booking flows.

• Meeting operations: Prepare agendas and briefing materials for recurring leadership meetings (Exec G&A Leadership Legal Team Sync Pricing Standup Talent Team HR Biweekly). Track action items from Granola meeting notes and ensure follow-through.

• Travel coordination: Book flights hotels and ground transportation for regular domestic travel.

• Communication triage: Monitor and triage Slack messages and email across 10+ active channels spanning legal HR recruiting pricing and deal support. Flag time-sensitive items draft initial responses where appropriate and ensure nothing falls through the cracks.

• Recruiting and hiring support: Coordinate interview scheduling through Ashby. Prepare interview briefings manage candidate communications and support onboarding logistics using the Notion.

• Project and task tracking: Maintain and update project trackers in Notion (legal HR RevOps). Track deliverables and deadlines across Asana. Keep the GC's personal task list current.

• Outside counsel and vendor coordination: Schedule and prepare for calls with external law firms and vendors (privacy counsel compensation consultants compliance vendors). Manage engagement logistics coordinate document sharing and assist with tracking billing and invoicing.

• Compensation and HR administration: Support comp cycle logistics EEO-1 reporting preparation benefits administration coordination and HRIS workflows. Handle sensitive personnel documents with appropriate confidentiality.

• Document and information management: Organize and maintain files in Google Drive prepare Google Docs and Sheets for internal reviews and ensure version control across workstreams.

• Expense and administrative support: Process expense reports manage subscriptions and vendor accounts coordinate office/workspace logistics and handle other day-to-day administrative needs.

• Bachelor's degree (recently completed or expected) and prior office internship or administrative experience in a professional environment; while helpful to have prior EA experience this is a great opportunity for a new highly organized graduate!

• Ability to manage a high-volume fast-moving calendar with competing priorities across time zones

• Strong proficiency with Google Workspace (Calendar Docs Sheets Drive Gmail) Slack and Notion

• Experience with or ability to quickly learn: Reclaim.ai Ashby (or similar ATS) HubSpot Granola Zoom Asana Notion and most importantly GC AI!

• Exceptional written communication skills including the ability to draft Slack messages emails and internal communications in a professional concise tone

• Maturity and professionalism to handle highly confidential information: legal strategy personnel matters compensation data outside counsel communications and executive decision-making

• Natural organizational instincts: you track details without being asked follow up proactively and close loops

• Good judgment about when to act independently and when to escalate

• Chicago-based strongly preferred; some travel to the San Mateo CA headquarters and for offsites expected

• Internship or work experience in a legal department law firm or professional services environment

• Familiarity with legal tech AI/ML products or SaaS companies

• Experience supporting or working closely with senior leaders in any capacity

• Prior experience managing local office operations

• Energized by a startup environment where scope expands and roles evolve quickly

We’re building something new in a once-in-a-generation shift in technology and the legal industry so we move at a relentless pace. We expect urgency ownership and good judgment even when things aren’t perfectly clear. If you need structure and consensus to do your best work this isn’t the right place for you. If you thrive in ambiguity and growth work with intensity and want real responsibility keep reading. We’re excited to meet you.

GC AI is a distributed company with team members across North America and soon Europe. We believe that because our business is AI human connection matters more not less. We invest in bringing people together through our hub model: regular coworking sessions customer dinners team and company offsites. If you’re in a location without an office expect up to 10% travel (and more for customer-facing roles).

Team members in the San Francisco Bay Area and Provo UT (within 50 miles of the office) work together on Tuesdays Wednesdays and Thursdays. As we grow we plan to establish permanent offices in more hub cities and we will look to our team members to help build that in-person culture. We currently hire across the United States and Canada.

GC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race color religion gender identity/expression national origin age military service eligibility veteran status sexual orientation marital status physical or mental disability or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. #LI-GCAI

To protect yourself against phishing and recruitment fraud please note that GC AI only accepts job applications through our official careers page at https://gc.ai/careers and through sponsored jobs on LinkedIn. All legitimate communication from our team regarding job opportunities will come from a GC AI team member with a @gc.ai or @getgc.ai email address.

GC AI will never:

• Refer you to external websites to apply

• Conduct interviews over email chat platforms or messaging apps

• Ask you to provide payment or purchase equipment

• Request personal or financial information such as your mailing address social security number credit card numbers or banking information during the application process

Examples of fraudulent email addresses:

• [email protected]

• [email protected]

• Any email address ending in @gmail.com @yahoo.com or other free email services

If you are contacted by someone claiming to be from GC AI via an unofficial channel or from a suspicious email address please do not share any information. Mark the communication as "phishing" or "spam" and do not respond.

How does GC AI ensure its pay and bonus plans are competitive?

What We Do

GC AI is the leading legal AI platform built specifically for in-house teams to solve the high-precision workflows they face every day. With powerful features like Easy Prompt™ Exact Quote™ citations and native Microsoft Word integration GC AI enables legal professionals to be strategic business partners through faster and more accurate drafting reviewing researching and redlining. Purpose-built for sensitive high-stakes matters the platform leverages five large language models while maintaining enterprise-grade security as a SOC 2 Type II certified provider that never uses confidential data for training. Founded by three-time General Counsel Cecilia Ziniti and AI engineer Bardia Pourvakil GC AI is trusted by over 1600 legal teams globally including brands like News Corp Skims TIME Inc. Liquid Death and Vercel. Discover the difference of becoming an AI-powered lawyer. Try it free or book a demo at gc.ai.

Why Work With Us

GC AI offers a rare opportunity to join a high-growth category leader at the intersection of generative AI and deep legal expertise. Our culture is defined by a "1% better every day" philosophy favoring curious customer-obsessed builders who thrive in a high-ownership environment where they can see the immediate impact of their work.

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