Executive Assistant to the CEO & Office Manager

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant of the CEO & Office Manager based in United States.

This highly visible role provides strategic executive support to a senior leader while ensuring smooth day-to-day office operations.
The position serves as a trusted partner, helping optimize priorities, communications, scheduling, and organizational effectiveness.
You will play a key role in improving leadership efficiency, coordinating critical initiatives, and maintaining alignment across teams.
The ideal candidate thrives in a fast-paced environment where discretion, professionalism, and proactive problem-solving are essential.
This opportunity combines executive partnership, office leadership, and cross-functional collaboration.
You will contribute directly to creating a productive, welcoming, and high-performing workplace culture.

The Executive Assistant of the CEO & Office Manager will support executive priorities while overseeing office operations and fostering collaboration among administrative teams. Key responsibilities include:

• Manage a complex executive calendar, ensuring time is aligned with strategic priorities, leadership commitments, and organizational objectives.
• Proactively organize schedules to protect time for strategic planning, relationship building, leadership activities, and important engagements.
• Prepare and edit executive communications, presentations, reports, meeting materials, talking points, and supporting documentation.
• Coordinate internal and external meetings, leadership events, conferences, community visits, and stakeholder engagements.
• Manage travel arrangements, itineraries, logistics, accommodations, transportation, and meeting preparation for executive activities.
• Track executive commitments, strategic initiatives, action items, and follow-up activities to ensure timely execution.
• Conduct research, manage special projects, and handle confidential information with professionalism and discretion.
• Act as an ambassador for leadership values by promoting a collaborative, welcoming, and high-performing workplace culture.
• Oversee daily office operations, including coordination with building management, vendors, and service providers.
• Supervise and support reception operations, ensuring a professional and positive experience for employees, visitors, and partners.
• Provide informal leadership and guidance to executive support professionals by encouraging collaboration, sharing best practices, and improving administrative workflows.

Requirements:

The ideal candidate brings strong executive support experience, excellent organizational abilities, and the confidence to collaborate with senior leaders and diverse stakeholders. Required qualifications and skills include:

• Bachelor’s degree preferred, or an equivalent combination of education and professional experience.
• 5+ years of progressive executive support experience, including direct support for a CEO, President, Founder, or senior executive.
• Proven ability to manage complex calendars, competing priorities, sensitive information, and confidential matters.
• Advanced proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Exceptional written and verbal communication skills with the ability to interact professionally with executives, board members, employees, and external partners.
• Strong project management, strategic planning, and problem-solving skills with a proactive approach to anticipating needs.
• Demonstrated ability to prioritize effectively, influence without authority, and drive execution across multiple initiatives.
• Strong leadership and organizational skills with the ability to coordinate teams and improve operational processes.
• High level of professionalism, discretion, adaptability, and attention to detail.

Benefits:

The role offers a competitive compensation package and benefits designed to support employees professionally and personally, including:

• Annual salary range of $90,000–$120,000 USD.
• Competitive compensation based on experience, qualifications, location, and role-related factors.
• Health, vision, and dental insurance options.
• Retirement savings plans.
• Tuition reimbursement opportunities.
• Employee assistance programs and wellness resources.
• Opportunities for professional development and career growth.
• A collaborative and inclusive workplace focused on meaningful impact and employee success.