Executive Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant based in India.

This role offers the opportunity to become a trusted operational partner to senior leadership within a fast-growing, remote-first environment. As an Executive Assistant, you will help executives maximize their impact by managing priorities, coordinating complex schedules, and ensuring smooth day-to-day operations. You will work closely with multiple stakeholders, supporting strategic initiatives and improving internal processes. The position goes beyond traditional administrative responsibilities, requiring strong judgment, organization, and proactive problem-solving. You will play a key role in creating structure, maintaining efficiency, and ensuring important projects and communications move forward. This is an ideal opportunity for someone who thrives in a dynamic environment and enjoys making a direct impact through operational excellence.

The Executive Assistant will serve as a key support partner for leadership by managing executive operations, coordinating priorities, and improving organizational efficiency.

• Manage complex executive calendars, including scheduling meetings across multiple time zones while protecting focus time and strategic priorities.
• Coordinate internal and external meetings by preparing agendas, materials, documentation, and follow-up actions.
• Manage executive communications, including inbox organization, drafting responses, prioritizing messages, and ensuring timely follow-up.
• Prepare meeting notes, action items, and status updates to support effective decision-making.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics when required.
• Handle confidential information with professionalism, discretion, and strong attention to detail.
• Track executive priorities, company initiatives, projects, and action items to ensure deadlines are met.
• Support cross-functional coordination by helping teams stay aligned on deliverables and objectives.
• Assist with documentation, reporting, presentations, and internal process improvements.
• Organize leadership meetings, company events, and operational activities.
• Maintain structured records, resources, and documentation systems.
• Act as a communication bridge between executives, internal teams, clients, partners, and external stakeholders.
• Support administrative activities such as expense tracking, invoice coordination, and business operations tasks.
• Identify opportunities to improve workflows, increase efficiency, and strengthen operational processes.

Requirements:

The ideal candidate is a highly organized and proactive professional with executive support experience, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

• 3+ years of experience supporting founders, executives, senior leaders, or similar high-level stakeholders.
• Previous experience as an Executive Assistant, Executive Operations Associate, Operations Coordinator, or related role.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal English communication skills.
• Ability to prioritize competing responsibilities and manage changing priorities effectively.
• Strong problem-solving skills with the ability to work independently and take initiative.
• High level of professionalism, discretion, and ability to handle confidential information.
• Experience coordinating calendars, meetings, and stakeholders across multiple time zones.
• Comfortable using productivity tools such as Google Workspace, Microsoft Office, Slack, Notion, Zoom, or similar platforms.
• Experience supporting startup founders, technology companies, SaaS businesses, or high-growth organizations is a plus.
• Familiarity with AI productivity tools such as ChatGPT, Claude, or similar platforms is an advantage.
• Ability to work according to US business hours or align with executive schedules.

Benefits:

• Fully remote work environment with flexibility to work from India.
• Competitive compensation package.
• Opportunity to work directly with executive leadership and contribute to high-impact initiatives.
• Long-term career opportunity within a growing organization.
• Exposure to startup operations, business strategy, and cross-functional collaboration.
• Opportunity to develop executive operations and leadership support expertise.
• Flexible remote culture focused on trust, ownership, and impact.