Executive Assistant

Ready to join a team that’s all in? At Imprivata we deliver unified access and security management programs that eliminate friction empowering healthcare and mission-critical organizations to work smarter faster and more securely.

We believe work can be more than a job or task—it’s a collective spirit; the type that emboldens creativity embraces challenge and fosters excitement. We are constantly raising the bar on what’s possible owning the outcome of our triumphs and trials staying nimble amidst change and cultivating an environment where we win together. Here your ideas matter your differences are celebrated and your work drives real results—for your career your teammates and our customers.

When you join Imprivata you embark on a shared journey of ambition and growth. We’re committed to building an inclusive workplace where everyone feels valued and supported. If you’re looking for a place to match your passion with purpose—and where every day you can make an impact—you’ll find it here.

We are seeking a Executive Assistant to join our team. This is a hybrid opportunity based out of our Waltham MA office.

Job Summary

The Executive Assistant will primarily support our Chief Executive Officer but will also provide administrative assistance to other members of the executive team as needed. This role requires excellent communication skills sound judgment and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will report directly to the Chief People Officer and is expected to work in a hybrid capacity with four days per week on site in our headquarters in Waltham MA. The ideal candidate is resourceful detail-oriented and capable of maintaining confidentiality while ensuring smooth day-to-day operations for the leadership team

Duties and Responsibilities

• Calendar management and scheduling for the CEO and other executive leaders as requested. 
• Keep the executive team well informed of upcoming commitments and responsibilities and follow up as appropriate. 
• Coordination of travel arrangements and make adjustments thoroughly as plans change. 
• Complete expense reporting accurately and timely within the established guidelines. 
• Coordination of department/team meetings and food/catering orders to support meetings as needed. 
• Presentation preparations answer inquiries via phone/email and be the first point of contact for in-person visitors for meetings with established leaders. 
• Monitor and maintain record keeping as appropriate including highly sensitive and confidential information. Distributes established reports as needed. 
• Planning and organizing logistics and administrative requirements of seminars conferences meetings and special events and communicates agendas to necessary leaders and attendees. 
• Participate in or manage ad hoc projects as needed and assigned. 
• Other duties as assigned and required. 

Required Qualifications

• Associate’s Degree in Business or a closely related field. 
• 5+ years of professional administration and coordination experience in relatable roles. 
• Proven experience supporting at the senior leadership level required. 
• Excellent MS Office skills – Outlook Word Excel and PowerPoint. 
• Proven ability to work proactively and with a sound sense of urgency consistently taking initiative to solve problems and drive results. 
• Analytical skills to resolve administrative issues or roadblocks to successful completion of tasks. 
• Must be well-organized and have solid attention to detail. 
• Time management skills with the ability to prioritize and multi-task. 
• Ability to communicate effectively both verbally and in writing and in a manner that is tactful firm at times while maintaining professionalism and representative of a senior company leader. 
• Self-motivated and adaptable to change and ambiguity. 
• Ability to work autonomously and take ownership for work performed is a must. 

This position offers a total compensation range of $103000.00 to $113000.00 (inclusive of base salary and variable compensation such as bonuses and incentives). In addition more information about Imprivata’s benefit offerings can be found here. This range represents the high and low end of Imprivata’s compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors such as a candidate’s location skills experience and qualifications.

At Imprivata we have a top-notch work environment developmental opportunities a competitive total rewards package and the desire to have fun. If you have the skills and qualifications as we have described above we want to hear from you!

Imprivata provides equal employment opportunities regardless of race religion age sex national origin disability status protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

#LI-Hybrid #LI-ML1

What We Do

For more than two decades Imprivata has been redefining how life- and mission-critical industries secure and manage digital identities. We empower healthcare and enterprise organizations to enable fast compliant and secure access to technology—allowing clinicians and staff to stay focused on what matters most: patient care and operational excellence. Our digital identity platform is purpose-built for complex environments where every second counts and security can never take a back seat. From authentication and access management to device application and identity governance Imprivata provides a unified approach that balances usability with protection. Trusted by the world’s leading healthcare systems and enterprises in over 45 countries we deliver solutions that improve efficiency safeguard data and drive digital transformation. At Imprivata our commitment goes beyond technology—we partner closely with our customers to ensure their success every step of the way.

Why Work With Us

At Imprivata every voice matters. We’re a global team driven by innovation compassion and collaboration. Together we live our values—Raise the Bar Own the Outcome Stay Nimble and Win Together—while making a real impact on healthcare technology and the communities we serve.

Gallery