Executive Operations Specialist

• Seamless Continuity: Step in to provide dedicated top-tier administrative and operational support to ET members during Executive Operation team member absences or leaves.
• Calendar & Schedule Management: Masterfully manage complex rapidly shifting ET calendars across multiple time zones prioritizing customer requests critical meetings and conflict management and resolution.
• Travel & Logistics: Arrange and oversee comprehensive domestic and international travel itineraries including flights lodging ground transportation and visa requirements (where applicable).
• Expense & Budget Tracking: Prepare submit and track accurate expense reports in compliance with corporate policies.
• Ad-hoc Executive Requests: Handle confidential correspondence prepare meeting materials and manage special projects as directed by the ET member you are supporting during coverage windows.

• Cross-Functional Help: Collaboratively support the Executive Operations Shared Services functions with high-priority administrative programs data entry and detailed documentation.
• Process Improvement: Identify bottlenecks in current executive workflows and help implement standardized best practices across the Executive Operations department.
• Event & Project Coordination: Assist the Event Management shared service team in planning and executing large-scale corporate events board meetings or team-building initiatives as needed.

• Experience: 2-6+ years working in executive administration operations or a high-touch shared services environment (experience supporting C-suite or VP-level executives is highly preferred).
• You are adaptable: proven ability to "plug and play" into different executive styles workflows and personalities with minimal ramp-up time.

• Proven Discretion & Confidentiality: Absolute integrity and experience handling sensitive corporate financial and personal information.
• Strong Communicator: Exceptional written and verbal communication skills with a polished and professional demeanor.
• Tech Savvy: Proficiency with enterprise tools (e.g.Google Workspace Concur and Slack).
• Seamless Support: You are confident the Executive Team member experiences zero friction zero missed meetings and is assured of total operational continuity.
• Creative Engagement: You thrive on variety. You view changing priorities not as a frustration but as an exciting challenge and you are equally proud to manage a major executive crisis or optimize a shared services spreadsheet.

• You have experience supporting executives remotely including internationally
• You have experience designing and implementing shared administrative services (travel meeting management publications event management etc.).
• You have or are interested in pursuing a certification as a Certified Administrative Professional (CAP) Professional Administrative Certification of Excellence (PACE) Project Management Professional (PMP) or related credential.

What We Do

Flatiron Health is a healthtech company dedicated to helping cancer centers thrive and deliver better care for patients today and tomorrow. Through clinical and data science we translate patient experiences into real-world evidence to improve treatment inform policy and advance research. Cancer is smart. Together we can be smarter. Flatiron Health is an independent affiliate of the Roche Group.

Why Work With Us

Reimagine the infrastructure of cancer care within a technology and science community that values integrity inspires growth and is uniquely positioned to create a more modern connected oncology ecosystem.

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