Manager Recruiting Operations and Systems

JOB SUMMARY

The Senior Manager Recruiting Ops and Systems will drive operational excellence data maturity and infrastructure scalability for our Talent Acquisition team. This leader will initially operate as a hands-on builder owning reporting analytics systems optimization and data governance while establishing the processes and infrastructure that will support future team expansion. This pivotal role is responsible for transforming raw recruiting data into strategic insights architecting a robust internal knowledge base and leading a high-performing coordination team. The ideal candidate is a curious data-driven systems thinker and proactive doer who thrives on building from the ground up rather than purely managing existing environments.

ESSENTIAL DUTIES AND RESPONSIBILITIES or KEY ACCOUNTABILITIES

Recruiting Data Reporting and Analytics

• Design build and maintain comprehensive real-time recruiting dashboards and reports to track key performance indicators (KPIs) such as time-to-hire quality-of-hire pipeline health and sourcing channel efficiency.
• Architect reporting solutions and data models from ambiguous or incomplete baseline business requirements turning complex raw metrics into highly structured clear data points.
• Analyze complex recruiting datasets to identify operational bottlenecks predict hiring trends and provide data-driven recommendations to talent leadership and business stakeholders.
• Audit and maintain data integrity within the Applicant Tracking System (ATS) and ancillary tools establishing strict data governance policies and team compliance.

Systems Infrastructure and Knowledge Management

• Lead the hands-on architecture content creation and continuous improvement of the recruiting team’s internal intranet/knowledge base documenting workflows tech stack configurations KPI communication and team policies.
• Build and scale a centralized repository of enablement and training materials tailored specifically for hiring managers interviewers and interview panels to elevate company-wide interview capability.
• Manage vendor relationships and maximize the ROI of the recruiting technology stack overseeing system integrations routine updates and internal tool adoption.

Team Leadership and People Management

• Provide direct leadership coaching and professional development to coordinators and ops personnel ensuring exceptional candidate experiences and seamless interview logistics.
• Strategic planning for future operations team growth including the eventual headcount justification onboarding and management of an individual contributor (IC) Reporting Analyst.
• Establish performance standards manage team capacity and cultivate a collaborative highly organized team culture.

SKILLS AND REQUIREMENTS

• A true 'doer' and hands-on builder mentality; comfortable executing technical work from scratch rather than solely consuming or managing pre-existing reporting environments.
• Strong SQL proficiency (including writing complex queries joins aggregations data validation and structural troubleshooting).
• Advanced Power BI development capabilities including robust hands-on experience with DAX and Power Query.
• Proven understanding of data modeling concepts and KPI frameworks built from ambiguous or evolving data landscapes.
• Familiarity or foundational exposure to cloud data warehouse environments (e.g. BigQuery Snowflake Redshift).
• Advanced proficiency with modern Applicant Tracking Systems (Greenhouse highly preferred) and data visualization ecosystems.
• Proven experience in architecting and maintaining centralized internal knowledge bases intranets or wikis (e.g. Confluence Notion SharePoint).
• Strong project management skills with a track record of successfully implementing scalable operational processes across a talent function.
• Exceptional communication and presentation skills with a proven ability to translate complex technical or analytical concepts into actionable narratives for non-technical stakeholders.
• Natural leadership capability with a passion for mentoring developing and managing operational personnel or coordinator teams.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree (or equivalent) in Human Resources Business Administration Data Analytics or related field
• At least 8 years of experience in talent acquisition operations recruiting systems management or recruiting data analytics
• At least 2 years of experience directly managing people preferably within a recruiting or talent operations environment
• Proven track record of implementing and integrating new products within a recruiting tech stack while managing continuous change in a high-growth environment. 

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Vision to read printed materials and a computer screen
• Hearing and speech to communicate

What We Do

Apptronik is building robots for the real world to improve human quality of life and to help solve the ever-increasing labor shortage problem. Our team has been building some of the most advanced robots on the planet for years dating back to the DARPA Robotics Challenge. We apply our expertise across the full robotics stack to some of the most important and impactful problems our society faces and expect our products and technology to change the world for the better. We value passion creativity and collaboration to help us overcome existing technological barriers in the industry to create truly innovative products.

Why Work With Us

At Apptronik we don't see a future where man competes against machine. Instead we envision a harmonious world where man and machine coexist. Our mission statement "It is not Man vs. Machine but Man + Machine" encapsulates our belief that the synergy between humans and robots will pave the way for a brighter more advanced future.

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