office administrative assistant

Responsibilities

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Prepare and submit reports
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Experience and specialization

Computer and technology knowledge

• MS Outlook
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Additional information

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence

Benefits

Health benefits

• Health care plan

Other benefits

• Free parking available