Office Manager & Assistant to the CEO

Hi there! 👋

🐼 About us

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards connections & positive impact!

Our mission is to help people move more feel better and make movement meaningful.

Today we are trusted by 25M+ users worldwide with a fast-growing international team and offices in Paris and New York.

Our ambition is to build the world’s leading movement-and-rewards platform scaling globally while using technology data and smart incentives to drive lasting behavior change and wellbeing at scale.

🎯 About the role

Your Mission – Create an exceptional workplace experience in New York 💪

As our Office Manager in New York you’ll play a central role in making our New York office a welcoming well-functioning and vibrant place to work. You’ll manage all things related to office life team events and onboarding — while also supporting Yves our CEO & Co-founder with select administrative and logistical tasks.

If you thrive on autonomy have a knack for creating structure and love bringing people together this role is for you!

Your impact/responsabilities

As an Office Manager in New York you will oversee:

• Office Management ☀️
  • Be the go-to person for anything office-related in New York: space supplies snacks maintenance comfort and daily well-being.
  • Manage relationships with all office vendors and service providers (cleaning deliveries snacks utilities security etc.): pay suppliers review invoices and reconcile receipts.
  • Monitor office budgets and expenses and track receipts or invoices when needed.
• People Experience & Onboarding 🤳
  • Welcome all new teammates & prepare their welcome kits badges computers and any role-specific tools before their arrival.
  • Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch for example.
  • Organize offboarding logistics when team members leave taking the lead of our platform (Justworks).
  • Own the monthly payroll process for the US team: review timesheets bonuses and ensure data accuracy in collaboration with Justworks and the finance team.
  • Manage employee benefits administration including healthcare insurance and any other perks or coverage programs ensuring timely enrollment changes and renewals.
• Team Events & Culture 🎉
  • Plan and execute local team events: afterworks communal lunches team buildings holiday parties and more ensuring everyone feels included and connected.
  • Support the organization of company-wide events (e.g. annual seminar) including travel logistics if needed.
• Financial & Administrative Operations 💰
  • Prepare and deliver a monthly financial report for the NY office (expenses budgets forecasts).
  • Propose and manage cash optimization strategies including short-term treasury placements and liquidity tracking.
  • Collaborate with our external accountant to ensure timely tax filings payroll declarations and proper record-keeping.
  • Maintain relationships with banking partners and ensure smooth account operations.
  • Support bookkeeping and documentation for audit and compliance needs.
• Executive Assistant Support to the CEO 😎
  • Coordinate travel arrangements event participation and other logistics linked to the CEO.
  • Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution.
  • Ensure the CEO remains focused on strategic priorities.
  • Proactively manage the CEO’s calendar optimizing for focus productivity and alignment with business priorities.
  • Act as the main point of contact for external accountants legal advisors and financial partners regarding filings reporting and compliance.
  • Support the organization and oversight of executive-level investment activity and documentation in close coordination with relevant advisors.
  • Assist with the preparation and submission of corporate and administrative declarations.

Our commitments

• 🏆 SUCCEED — You’ll join a team of passionate people who share values of ambition and determination
• 🤝 TRUST — We give you real autonomy trusting you to reach your goals in your own way
• ⛏️ EXPLORE — You’ll grow in a culture that’s constantly evolving and curious about what’s next
• 📈 PROGRESS — We’ll support you through challenges learn from mistakes and move forward together
• 😁 SMILE — And every day you’ll be part of a fun and positive environment where humor is always welcome

Preferred experience

🧠 What we’re looking for

You’re the perfect match if…

• You have 3 years of experience in an office manager admin or EA role — ideally in a start-up or fast-paced environment.
• You have adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup.
• You bring strong interpersonal skills: you’re warm trustworthy and great at creating a positive vibe.
• You’re tech-savvy and quick to learn new tools (Google Workspace Notion Slack etc.).
• You’re eligible to work in the U.S.

If this sounds like you apply — we’d love to meet you. 🎉

🎁 What we offer

• 💰 Top tier earnings : dive into a role offering a competitive salary range with bonuses and stock options
• 🩺 Health insurance fully covered with Aetna (including Dental and Vision)
• 💪 Global work culture : at least one visit per year to get chances to work from our stylish Paris office
• 🧑‍💻 Work-Life balance : work remotely up to 2 days per week
• 🏝️ 25 days of PTO + federal holidays
• 🚌 Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck allowing you to get to work with a little less effort
• 👉 401k Plan : with a 2% employer match 2 years graded vesting

What We Do

WeWard wants to get more people walking the world over by any means necessary.  The simple act of walking is good for our bodies our minds and the planet. But its immense value has been overlooked and underappreciated. We know that humans are hardwired for the reward; so we’re creating more ways to playfully motivate people to walk using a free mobile application that rewards its users in a digital money (Wards) for walking. These Wards can be used inside a dedicated e-shop to support a cause receive gifts or even cash. After 4 years WeWard rewards 20 millions of people for walking every day and increases its users' walking time by 24% in average. VISION: MORE PEOPLE WALKING THE WORLD OVER MISSION: TO MAKE WALKING A MORE REWARDING PART OF OUR LIVES

Why Work With Us

WeWard is on a mission to help the world regain balance by getting people to recognize the immense impact walking can have on our body minds and planet. Joining us is the opportunity to have a real impact on our society and work on team-first culture that ensures every employee has the opportunity to grow and learn.