Program Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Program Coordinator in Canada.

This is an excellent opportunity for a highly organized and detail-oriented professional to support dynamic sales and marketing initiatives within a fast-paced retail media environment. In this role, you will coordinate the execution of in-store and digital advertising programs while serving as a key connection point between clients, sales teams, and internal departments. You will play a critical role in ensuring campaigns are delivered accurately, on schedule, and aligned with client expectations. The position offers exposure to cross-functional collaboration, campaign management, and client relationship coordination in a rapidly evolving industry. Ideal candidates thrive in multitasking environments, communicate effectively with stakeholders, and enjoy managing projects with precision and efficiency. This fully remote role offers the opportunity to contribute to impactful retail marketing programs while growing within a collaborative and innovative team environment.

• Coordinate the execution of in-store and digital advertising campaigns following client approval and contract finalization.
• Act as a liaison between clients, sales teams, and internal departments to ensure smooth communication and successful program delivery.
• Lead meetings and status calls with internal stakeholders and external clients to review timelines, deliverables, and campaign requirements.
• Manage program timelines and ensure all execution materials, approvals, and deliverables are completed according to established deadlines.
• Collect, organize, and present executional and operational data to support sales presentations and campaign planning activities.
• Review invoices and payment details for accuracy, particularly regarding non-standard payment terms and contractual agreements.
• Follow up with clients regarding invoice receipt and payment processing while escalating overdue accounts when necessary.
• Proactively coordinate campaign implementation details including artwork specifications, store lists, deliverable tracking, and timeline management.
• Support the overall success of advertising programs by maintaining strong organization, communication, and follow-through across multiple concurrent projects.

Requirements:

• 2–3 years of experience in program coordination, account management, sales support, or a related client-facing administrative role.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Experience supporting sales teams or working within collaborative, fast-paced business environments.
• Proficiency with Microsoft Office applications, particularly Excel, including functions such as VLOOKUPs and Pivot Tables.
• Familiarity with Salesforce or CRM platforms is considered an asset.
• Excellent communication and interpersonal skills with the ability to build professional relationships across teams and clients.
• Ability to work independently, prioritize effectively, and adapt quickly within changing environments.
• Strong problem-solving abilities and commitment to maintaining accuracy under tight deadlines.
• Comfortable managing campaign coordination activities and balancing competing timelines in a remote work environment.

Benefits:

• Fully remote work arrangement with flexibility and collaborative team support.
• Opportunity to work within a growing and innovative retail marketing and digital advertising environment.
• Exposure to high-impact campaigns and cross-functional business operations.
• Collaborative and fast-paced culture that supports professional growth and skill development.
• Opportunity to build expertise in campaign coordination, client management, and retail media operations.
• Inclusive workplace committed to diversity, equal opportunity, and professional respect.