Project Coordinator

Aroma360 is a boutique Scent Marketing and Branding company that specializes in providing the highest-quality essential oil-based scenting solutions to businesses and individuals all around the world. As the only full-service scent company, Aroma360 guides clients from concept and development to strategic implementation while priding themselves on exceptional customer service every step of the way. Aroma360 is continuously raising the bar for healthy scenting solutions in the industry!

We are looking for a Project Coordinator for our New Product Development team.

The New Product Development (NPD) team is responsible for bringing a diverse range of products from concept to delivery. This role involves working cross-functionally within the organization and collaborating with global suppliers to ensure seamless execution of product development and production processes. As a key contributor, you will coordinate the product lifecycle to align with company expectations. This role is ideal for a proactive individual eager to work on a broad portfolio of products, including soft goods, hard goods, electrical accessories, personal care/cosmetics, and home décor.

Key Responsibilities

• Plan, organize, and manage projects from inception to completion.
• Collaborate with the NPD logistics coordinator to ensure accurate product packing and timely collection.
• Liaise with suppliers, manufacturers, and freight forwarders to ensure a smooth production workflow.
• Coordinate with internal teams, including creative, finance, operations, and marketing, to engage all relevant stakeholders.
• Monitor project timelines and milestones to drive efficient execution.
• Identify and address potential risks or issues, escalating them as needed.
• Assist in preparing project documentation, reports, and presentations.
• Maintain organized project files and records for easy access and reference.

Qualifications:

• High School diploma
• 2+ years of experience in project management
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Familiarity with Microsoft Office Suite (Word, Excel, etc)
• Ability to work collaboratively in a fast-paced, creative environment.
• Problem-solving mindset with keen attention to detail.
• Perform other duties as assigned.

Joining our team comes with a range of exciting benefits to support your health, well-being, and professional growth, including:

• Health coverage, including dental and vision insurance 
• Life insurance
• PTO
• 401K
• Employee discount on our products and services. 
• Fun and exciting company events.

Our organization is an equal opportunity employer and does not discriminate against any candidate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected characteristics. We are committed to promoting diversity, equity, and inclusion in our workplace and welcome candidates from all backgrounds to apply for any open positions.