Project Manager

SUMMARY OF RESPONSIBILITIES

We are seeking a highly motivated and skilled Project Manager to join our dynamic team. As a Business Project Manager, you will be responsible for leading the implementation of process changes, maintaining process documentation, and driving project success for the assigned departments. You will work closely with cross-functional teams, including Accounting, IT, HR, Marketing, and Training, to ensure seamless communication and collaboration.

ESSENTIAL DUTIES

Process Improvement: Serve as a lead in identifying process gaps and opportunities for improvement within the assigned departments. Implement new processes, workflows, or enhancements to optimize operational efficiency.

• SOP and Workflow Management: Create and maintain Standard Operating Procedures (SOPs) and workflows for the assigned departments. Collaborate with the training team to request and develop training materials to ensure proper implementation.
• Project Planning and Management: Develop comprehensive project plans that outline scope, timeline, and budget for each initiative. Efficiently manage and deliver projects within the agreed-upon parameters.
• Budget Preparation: Work closely with stakeholders to prepare budgets based on project scope and resource requirements. Monitor project expenses and ensure adherence to budget constraints.
• Cross-functional Communication: Communicate changes, project updates, and milestones effectively with various cross-functional departments, ensuring alignment and collaboration throughout the project lifecycle. Effectively be the gate keeper for all communications and process changes from all departments into the construction and service organization.
• Stakeholder Meetings: Lead cross-functional team meetings, drafting agendas, and facilitating discussions to define and track key project milestones and deliverables.
• Risk Management: Proactively identify project issues and risks, and collaborate with stakeholders to develop mitigation strategies to minimize potential impacts on schedule and budget.
• Progress Monitoring and Reporting: Regularly monitor the progress of projects and provide updates to relevant stakeholders. Organize and maintain project-related documents, reports, invoices, contracts, and other essential documentation.

This brief summary is not an all-inclusive description of job duties.  Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

• Primarily working indoors, office environment.
• Repetitive use of hands to operate computers, printers, and copiers.
• Prolonged exposure to computer screens.
• May sit for several hours at a time.

REQUIRED EDUCATION AND EXPERIENCE

• Proven experience as a Project Manager or in a similar role in Property Management, Construction and Service, for min 3 years, 5 years preferred
• Strong understanding of process mapping, SOP development, and workflow management.
• Exceptional project planning, organization, and time management skills.
• Excellent communication and interpersonal abilities to facilitate effective cross-functional collaboration.
• Demonstrated problem-solving and analytical skills to address project challenges and risks.
• Proficiency in project management software and tools.
• Ability to work independently and as part of a team, demonstrating strong leadership qualities.

PREFERRED EDUCATION AND EXPERIENCE

REQUIRED KNOWLEDGE

• Administration and Management— Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• English Language— Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

REQUIRED SKILLS

• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Negotiation — Bringing others together and trying to reconcile differences.
• Persuasion — Persuading others to change their minds or behavior.
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Management of Material Resources — Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
• Systems Evaluation — Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

WORK STYLES & BEHAVIORS

• Written Comprehension— The ability to read and understand information and ideas presented in writing.
• Written Expression— The ability to communicate information and ideas in writing so others will understand.
• Inductive Reasoning— The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Oral Comprehension— The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression— The ability to communicate information and ideas in speaking so others will understand.

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.