Project Manager

Position Overview

Creative Dynamic is seeking a highly organized proactive Project Manager to oversee the project lifecycle for creative production and post-production work across the company. This role will be responsible for managing project scope schedules milestones deliverables dependencies stakeholder communication and follow-through across internal teams and client-facing work.

The ideal candidate understands project management fundamentals and can bring structure to a fast-moving creative environment without slowing down the work. This person should be comfortable maintaining project plans tracking risks and open issues facilitating meetings documenting action items managing cross-functional communication and ensuring project information remains accurate in company systems.

Key Responsibilities

Project Tracking & Workflow Management

• Manage project timelines project plans task lists milestones dependencies and deliverables across active creative production and post-production projects.
• Track project status open issues blockers risks dependencies and next steps to ensure work continues moving forward.
• Maintain clear visibility into priorities deadlines project scope ownership and cross-functional responsibilities.
• Support resource planning and workflow coordination by helping track team capacity project assignments and upcoming deadlines.
• Maintain accurate project information in BigTime as the working source of truth.

Meetings Notes & Follow-Up

• Facilitate and attend internal project meetings capturing clear actionable notes decisions risks open issues and next steps.
• Translate meetings client feedback and internal conversations into documented action items deadlines owners dependencies and follow-ups.
• Maintain accountability by following up with team members on assigned tasks upcoming deadlines and unresolved blockers.
• Proactively escalate delays risks scope changes unclear ownership or resource constraints before they impact project timelines or deliverables.

Cross-Functional & Client Coordination 

• Drive cross-functional alignment across creative post-production production finance leadership and client-facing teams to ensure project scope priorities timelines and deliverables remain clear and actionable.
• Serve as the central coordination point for assigned projects ensuring stakeholders have accurate information decisions are documented dependencies are visible and follow-ups are tracked through completion.
• Lead project status communication by preparing updates for internal stakeholders and communicating directly with clients regarding timelines deliverables approvals outstanding needs and project risks.
• Manage client-facing follow-up with professionalism and clarity ensuring external communication is accurate timely and aligned with internal leadership direction.
• Help standardize cross-functional project communication status reporting documentation and handoff processes as the company continues to grow.

Systems & Process Support

• Maintain accurate project data timelines milestones deliverables resource assignments and status updates in BigTime.
• Help establish BigTime as the company’s working source of truth for project tracking resource planning time tracking and workflow visibility.
• Evaluate current project management workflows and identify gaps in process communication documentation accountability and system usage.
• Recommend and support process improvements that strengthen project intake planning status reporting handoffs change management and project closeout.
• Partner with leadership and department leads to refine workflows as the company scales and project volume increases.

Required Qualifications

• 3+ years of project management operations production coordination post-production coordination or creative operations experience.
• Strong understanding of project management fundamentals including scope schedule milestones deliverables dependencies risks issues and stakeholder communication.
• Experience maintaining project plans tracking action items managing timelines and coordinating cross-functional teams.
• Familiarity with project management methodologies tools and documentation practices.

Preferred Qualifications

• Experience in creative media production post-production agency or entertainment environments.
• Familiarity with post-production workflows creative review processes or production timelines.
• Experience with BigTime Smartsheet Excel or similar project/workflow systems.
• Experience supporting cross-functional teams.
• PMP CAPM Scrum or other project management training/certification is a plus.

Success in This Role Looks Like

• Project information is accurate organized and easy to find.
• BigTime is consistently used as the working source of truth.
• Meeting notes and action items are clear and timely.
• Deadlines blockers and ownership are visible before they become problems.
• Team members know what is expected of them and when.
• Leadership has better visibility into project status and resource needs.
• Creative teams feel supported not micromanaged.

What We Do

Creative Dynamic is a Naperville-based post-production company creating documentary unscripted branded and digital content. We support projects through editorial finishing delivery and related post-production workflows helping bring stories from raw footage to final cut.Our team works across multiple active edits deliverables deadlines and client needs at the same time. We combine creative storytelling with structured post-production workflows helping projects move from raw footage through editorial finishing and final delivery.

Why Work With Us

Creative Dynamic offers the opportunity to work inside a small hands-on post-production team where individual contributions have a visible impact. Because we manage multiple active edits deliverables review cycles and deadlines at once team members are trusted to help shape the systems and workflows that keep projects moving.

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