Quality Privacy Event Processing and Documentation Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Quality Privacy Event Processing and Documentation Coordinator based in the United States.

This role sits at the intersection of privacy operations, quality risk management, and documentation governance within a regulated R&D environment. You will be responsible for coordinating the full lifecycle of privacy events, ensuring timely tracking, assessment, and resolution in line with established procedures. The position also plays a key role in maintaining compliance-ready documentation and supporting audit and inspection readiness. In addition, you will help structure and improve internal knowledge resources through SharePoint and other collaboration tools. This is a highly detail-oriented role where accuracy, organization, and discretion are critical. You will collaborate closely with cross-functional quality and governance teams to ensure consistent execution and transparency. The environment is fast-paced, regulated, and focused on operational excellence in privacy and quality systems.

Support end-to-end privacy event coordination, quality documentation, and team enablement activities across R&D Quality functions, ensuring accuracy, consistency, and compliance with established procedures.

• Track and manage privacy events from intake to closure, including monitoring shared mailboxes, initial assessments, follow-ups, and documentation of outcomes.
• Identify privacy risks, support triage activities, and contribute to mitigation tracking and trend analysis.
• Maintain accurate records, dashboards, and status updates to support reporting, audits, and inspection readiness.
• Support Quality Risk Management activities, including documentation, governance preparation, and coordination of review materials.
• Develop and maintain SharePoint-based resources, including process documentation, FAQs, templates, and operational guidance materials.
• Collaborate with cross-functional stakeholders to ensure alignment of processes, content accuracy, and usability of shared resources.
• Use systems such as SharePoint, Smartsheet, and Microsoft Office tools to support documentation control and operational tracking.

Requirements:

The ideal candidate brings experience in regulated environments with strong coordination, documentation, and communication skills, along with a high level of attention to detail and discretion when handling sensitive information.

• 2–4 years of experience in quality, compliance, privacy, clinical operations, or a similarly regulated environment.
• Bachelor’s degree or equivalent relevant work experience.
• Familiarity with GDPR and global privacy principles (pharmaceutical or R&D experience preferred).
• Strong organizational skills with experience managing documentation, workflows, or operational tracking systems.
• Experience using Microsoft Office Suite (especially PowerPoint, Excel, and Word) and collaboration tools such as SharePoint.
• Ability to analyze information, identify trends, and support structured problem-solving in process-driven environments.
• Excellent written and verbal communication skills with the ability to work across multiple stakeholders.
• Strong professionalism, confidentiality, and ability to manage sensitive data appropriately.

Benefits:

• Competitive hourly compensation ($35–$42/hr)
• Opportunity to work in a highly regulated, mission-driven R&D quality environment
• Exposure to global privacy, governance, and risk management processes
• Collaboration with cross-functional teams in a structured enterprise setting
• Professional experience in SharePoint development and knowledge management systems
• Potential for extension depending on performance and business needs
• Standard benefits as provided through the staffing partner (details shared upon offer)