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MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents in Field Operations. This position is ideal for a dynamic intelligent highly organized individual who takes ownership of the details and loves to get things done. In this role your day will consist of managing and prioritizing a steady stream of requests meetings and travel while working closely with your executives and other members of their teams.
To succeed you’ll need to thoughtfully and diplomatically balance the needs of multiple stakeholders and be ready to pitch in wherever needed. This role may also provide temporary support during coverage gaps so flexibility and a team-first mindset are important. You should feel comfortable interacting with senior leaders and know how and when to manage in any direction across the organization regardless of role title or level. You can navigate Google Workspace products or comparable tools and have the ability to quickly learn the systems needed to execute tasks effectively. You have strong written and verbal communication skills and enjoy using them. We have a collaborative team-based culture and the successful candidate will enjoy building relationships and teamwork just as much as the challenges of the role.
We are looking to speak to candidates who are based in Palo Alto for our hybrid working model.
Responsibilities- Manage multiple requests and priorities of the Leaders while staying calm under pressure exercising judgment and seeing beyond the day-to-day to anticipate changing needs
- Manage the leader's calendar meticulously and thoughtfully coordinating all meetings and calls including video conferencing and team events
- Manage all travel and expenses ready to handle international itineraries and last-minute changes
- Lead drive and execute various team events and offsite meetings including ushering contracts through the procurement process and accounts payable for payment. At times you will need to assist with onsite logistics of the events
- Liaise with executives to drive create and review correspondence spreadsheets slide decks and meeting agendas
- Track action items and key issues to closure with a high degree of integrity and accountability
- Think and plan ahead delegate responsibilities appropriately and manage time effectively
- Work with the senior leaders (direct reports skip-levels etc.) as needed to execute the duties of the job
- Work cross-functionally with a diverse range of individuals at all levels in the organization
- Assist with or deliver special assignments/projects
- Occasionally travel to support offsites or events
- 5+ years of experience supporting one or more executives or other relevant experience working directly with executives
- Bachelor's Degree or equivalent relevant work experience
- An ability to support a senior technical leader with global org pf 500+
- Discretion diplomacy and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material
- Demonstrate a high level of accountability
- Operate on changing priorities with urgency
- Proficiency with Google Apps or similar and video conferencing tools
- Thrive in a collaborative setting and excels at working with individuals at all levels of the organization
- Highly-organized with meticulous attention to detail and complex calendar management experience
- Experience with managing the complications of domestic and international travel
- Open to working the flexible hours demanded by this position
- Strong verbal and written communication skills
- Proven ability to keep a calm head under pressure exercising judgment and seeing beyond the day-to-day to anticipate changing priorities
- Takes feedback well but also able to work autonomously with little direction and make decisions as needed
MongoDB is built for change empowering our customers and our people to innovate at the speed of the market. We have redefined the data platform for the AI era enabling builders to create transform and disrupt industries with software. MongoDB’s unified data platform the most widely available globally distributed data platform on the market helps organizations modernize legacy workloads embrace innovation and unleash AI. Our cloud-native platform MongoDB Atlas is the only globally distributed multi-cloud data platform and is available across AWS Google Cloud and Microsoft Azure.
With offices worldwide and over 67000 customers including 75% of the Fortune 100 and AI-native startups relying on MongoDB for their most important applications we’re powering the next era of software.
Our compass at MongoDB is our Leadership Commitment guiding how and why we make decisions show up for each other and win. It’s what makes us MongoDB.
To drive the personal growth and business impact of our employees we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups to fertility assistance and a generous parental leave policy we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability please inform your recruiter.
MongoDB Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
REQ ID: 2273493397
MongoDB’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set experience qualifications and work location. Salary is one part of MongoDB’s total compensation and benefits package. Other benefits for eligible employees may include: equity participation in the employee stock purchase program flexible paid time off 20 weeks fully-paid gender-neutral parental leave fertility and adoption assistance 401(k) plan mental health counseling access to transgender-inclusive health insurance coverage and health benefits offerings. Please note the base salary range listed below and the benefits in this paragraph are only applicable to U.S.-based candidates.
Skills Required
- 5+ years supporting one or more executives
- Bachelor's degree or equivalent relevant work experience
- Ability to support a senior technical leader with a global organization of 500+
- Discretion diplomacy and ability to handle highly sensitive confidential material
- High level of accountability and ability to operate with urgency on changing priorities
- Proficiency with Google Apps/Google Workspace or similar productivity tools
- Proficiency with video conferencing tools
- Experience managing complex domestic and international travel and expenses
- Strong written and verbal communication skills
- Highly organized with meticulous attention to detail and complex calendar management experience
- Willingness to work flexible hours and occasional travel to support offsites or events
- Experience organizing team events and offsites including procurement and accounts payable coordination
- Based in Palo Alto for hybrid working model
What the Team is Saying
MongoDB Compensation & Benefits Highlights
- Healthcare Strength—Health coverage includes an employee-only option with no paycheck deductions in at least one plan employer HSA contributions and free One Medical membership indicating strong medical and wellness support.
- Parental & Family Support—Paid parental leave and generous reimbursement for fertility adoption and surrogacy—along with parenting support resources—signal a robust family-building package.
- Leave & Time Off Breadth—A flexible/unlimited PTO policy for U.S. employees alongside company holidays supports meaningful time away from work.
MongoDB Insights
What We Do
The database market is big. How big? Well according to IDC it’ll reach $153 billion by 2027. And MongoDB is at the forefront of that innovation with thousands of customers across the globe. We empower developers and businesses to build and deploy the applications they want wherever they want.
Why Work With Us
We are ambitious. We are passionate about creativity. And we believe the best paths are the ones we have yet to forge.
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MongoDB Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
MongoDB provides multiple working model options for our employees including the flexibility to work from home to opportunities for collaboration and social interaction in a MongoDB office.
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