Senior Executive Assistant

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software we empower over 250000 businesses worldwide – including Brex Rippling Navan Qantas SHEIN and many more – with fully integrated solutions to manage everything from business accounts payments spend management and treasury to embedded finance at a global scale.

Proudly founded in Melbourne we have a team of over 2300 of the brightest and most innovative people in tech across 27 offices around the globe. Valued at US$11 billion and backed by world-leading investors including T. Rowe Price Visa Mastercard Robinhood Ventures Sequoia Salesforce Ventures DST Global and Lone Pine Capital Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career join us.

We hire successful builders with founder-like energy who want real impact accelerated learning and true ownership. You bring strong role-related expertise and sharp thinking and you’re motivated by our mission and operating principles. You move fast with good judgment dig deep with curiosity and make decisions from first principles balancing speed and rigor.

You're humble and collaborative; turn zero‑to‑one ideas into real products and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here you’ll tackle complex high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you let’s build what’s next.

About the team 

The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs strategic HR initiatives and a deep understanding of our people's needs we cultivate a collaborative and engaging environment that fuels Airwallex's continued growth and success.

What you’ll do 

The Executive Assistant will provide support to the Americas-based senior leadership primarily the VP Financial & Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization communication and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities as you will also partner with local and global teams to ensure the smooth running of internal events launch of new initiatives and onboarding of new starters; you will also provide contingency support for reception and office tasks as needed.

This role is based in San Francisco.

Responsibilities: 

• Manage and coordinate calendars for multiple senior leaders across different time zones

• Run team meetings and help with large company meetings such as all hands offsites etc

• Design implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively (e.g. trackers/status reports Airwallex <> partner POC mappings internal/external QBRs)

• Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives

• Proactively coordinate internal and external meetings inc. agenda preparation venue and technology documenting minutes etc.

• Confirm travel arrangements including (but not limited to) flight and hotel bookings transfers visa coordination and other local requirements

• Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)

• Coordinate company and team events (e.g. sales kickoffs EOY parties etc.)

• Assist in preparing documents and presentations

• Manage invoices and expenses

• Assist with the coordination of new workplace initiatives

• Occasionally help with reception office management and other project tasks

Who are you

We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have but are not mandatory.

Minimum qualifications: 

• 7 years of experience in EA/ABP role supporting senior executives

• Diligence reliability and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters

• Appetite for new challenges and opportunities

• Experience fostering a positive spirited and collaborative working environment 

• Exceptional written and verbal communication skills

• Familiarity with technologies such as Slack Google Suite Confluence and Zoom

Preferred qualifications: 

• Experience working in one or more fast-paced entrepreneurial/startup environments

• Some familiarity with fintech/financial services companies and industry terminology

To protect you from recruitment scams please be aware that Airwallex will not ask for bank details sensitive ID numbers (i.e. passport) or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition regardless of any other provision to the contrary.

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit qualifications competence and talent. We don’t regard color religion race national origin sexual orientation ancestry citizenship sex marital or family status disability gender or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation please let us know.

What We Do

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software we empower over 250000+ businesses worldwide – including Brex Rippling Navan Qantas SHEIN and many more – with fully integrated solutions to manage everything from business accounts payments spend management and treasury to embedded finance at a global scale.Proudly founded in Melbourne we have a team of over 2300 of the brightest and most innovative people in tech across 27 offices around the globe. Valued at US$11 billion and backed by world-leading investors including T. Rowe Price Visa Mastercard Robinhood Ventures Sequoia Salesforce Ventures DST Global and Lone Pine Capital Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career join us.

Why Work With Us

Airwallex was founded by people told their idea was unreasonable and we've hired that way ever since. We move fast think globally and give you ownership from day one. If you want to pioneer global finance at scale alongside the ambitious let's talk.

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