Senior Executive Assistant

Expedia Group brands power global travel for everyone everywhere. We design cutting-edge tech to make travel smoother and more memorable and we create groundbreaking solutions for our partners. Our diverse vibrant and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel people must come first. Guided by our Values and Leadership Agreements we foster an open culture where everyone belongs differences are celebrated and know that when one of us wins we all win.

We provide a full benefits package including exciting travel perks generous time-off parental leave a flexible work model (with some pretty cool offices) and career development resources all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Senior Executive Assistant

Introduction to Team
At Expedia Group we believe travel opens doors to new opportunities. As a Senior Executive Assistant you’ll play a vital role in supporting 2–3 senior executives ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization.
 
Make an Impact  
We have an opening for a top talent Senior Executive Assistant (EA) who is high performing approachable communicative and collaborative. You’ll primarily support two senior leaders Chief Al Officer and at least 1 VP with the potential to support a third executive as needed. Beyond day-to-day executive support you'll play an integral role in strengthening the broader EA team through knowledge sharing partnership and cross-functional collaboration. You’ll thrive in our fast-paced and ever-evolving environment if you bring a proactive mindset strong communication skills and a solutions-focused approach. 
 
In this role you will: 

• Strategically manage complex calendars across global time zones ensuring efficient scheduling that reflects business priorities and minimizes conflicts 
• Coordinate meetings end-to-end including securing appropriate rooms AV/technical setup and catering if needed. Clearly outline logistics objectives and agendas in invites to set expectations for attendees 
• Support meeting preparation by proactively communicating with stakeholders to establish clear workback timelines and ensure everyone is aligned  
• Coordinate domestic and international travel including registration for conferences all meetings and transport/logistics for your leader while traveling 
• Drive time management for your Executives by ensuring a focus on strategic business initiatives 
• Plan logistics for your leader’s team on-sites and provide in-person support and execution during sessions 
• Partner with other EAs across the organization to ensure seamless support and consistently strive to showcase your value and help to improve skillsets across the EA team. As this is a Senior role you will be expected to present yourself as a leader in all EA forums. This includes leaning in and contributing to our bi-weekly EA sync 
• Tackle special projects support leadership team priorities and maintain confidentiality 
• Arrange team morale and/or global division-wide events 
• Represent the EA team by being positive dependable trustworthy and professional at all times 

Experience and qualifications:  

• 8+ years of experience supporting senior-level executives 
• Exceptional written and verbal communication skills with a professional and approachable tone 
• Advanced proficiency in Microsoft Outlook is essential; familiarity with Word PowerPoint Excel and OneNote is highly valued 
• Comfortable navigating collaboration platforms like Slack and Zoom; experience with both is preferred
• High attention to detail with the ability to anticipate needs adapt quickly and manage shifting priorities 
• Experience working collaboratively across a team of Executive Assistants 
• Brings a steady composed presence in high-pressure situations demonstrating sound judgement and discretion 
• Ability to balance day-to-day execution with a strategic big-picture perspective
• A responsive solutions-oriented approach adept at acting quickly and thoughtfully to deliver results  
• Drives operational excellence across AI initiatives by coordinating cross-functional projects preparing strategic materials and ensuring smooth execution of high‑priority programs.
• Maintains strong technical and industry awareness using AI fluency to draft communications build intelligent workflows and anticipate the needs of a fast‑moving AI organization.
• College degree or equivalent professional experience preferred 

Please note that this role is only available in San Jose and in alignment with our flexible work model which requires employees to be in-office at least three days a week and specifically for this role to include high priority meetings. We are unable to offer relocation assistance for this role.

Starting pay for this role will vary based on multiple factors including location available budget and an individual’s knowledge skills and experience. Pay ranges may be modified in the future.

Expedia Group is proud to offer a wide range of benefits to support employees and their families including medical/dental/vision paid time off and an Employee Assistance Program. To fuel each employee’s passion for travel we offer a wellness & travel reimbursement travel discounts and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits.

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability or other physical or mental health conditions please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes TIME Disability:IN and others.

Expedia Group's family of brands includes: Brand Expedia® Hotels.com® Expedia® Partner Solutions Vrbo® trivago® Orbitz® Travelocity® Hotwire® Wotif® ebookers® CheapTickets® Expedia Group™ Media Solutions Expedia Local Expert® CarRentals.com™ and Expedia Cruises™. © 2024 Expedia Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.

What We Do

Expedia Group powers travel for everyone everywhere through our global platform. Driven by the core belief that travel is a force for good we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success while facilitating memorable experiences for travelers. Expedia Group's family of brands includes: Brand Expedia® Hotels.com® Expedia® Partner Solutions Vrbo® trivago® Orbitz® Travelocity® Hotwire® Wotif® ebookers® CheapTickets® Expedia Group™ Media Solutions Expedia Local Expert® CarRentals.com™ and Expedia Cruises™.

Why Work With Us

As travelers and technologists we are passionate about making travel more seamless accessible and memorable. We embrace different perspectives celebrate new ideas and empower every Expedian to drive meaningful change. The experiences we create bridge divides and broaden horizons – helping create unforgettable memories through travel.

Gallery