Virtual Administrative Assistant

In this role, you will provide comprehensive administrative and operational support to ensure seamless business functions and effective coordination across teams.

• Provide high-level administrative support including research, report preparation, memo drafting, and correspondence management
• Manage calendars, appointments, meetings, conference calls, and scheduling logistics using Google Workspace tools
• Coordinate internal and external meetings, including preparing agendas, presentations, and supporting materials
• Support special projects and initiatives, ensuring timely execution and follow-up on deliverables
• Maintain and organize digital filing systems, ensuring accuracy, accessibility, and confidentiality of records
• Handle communication with clients, partners, and internal teams via email and phone with professionalism and responsiveness
• Monitor office and digital operational tools, coordinating with vendors or support teams when required
• Assist in improving processes by identifying efficiency gaps and recommending workflow enhancements
• Perform light accounting and administrative financial tracking tasks when needed
• Maintain strict confidentiality while working with sensitive organizational information

Requirements:

The ideal candidate is a highly organized and resourceful professional with strong communication skills and the ability to thrive in a remote, fast-moving environment.

• College diploma required; Bachelor’s degree in Business Administration or related field preferred
• Minimum 5 years of experience in a virtual administrative or office support role
• Strong written and verbal communication skills in English; bilingualism (English/French) is an asset
• High attention to detail with strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and Google Workspace tools
• Familiarity with QuickBooks or basic accounting support is an advantage
• Strong data entry, documentation, and analytical skills
• Ability to manage sensitive and confidential information with discretion
• Excellent time management skills with the ability to prioritize and meet deadlines
• Proactive mindset with sound judgment, problem-solving ability, and adaptability

Benefits:

• Flexible working hours (part-time or full-time options available)
• Fully remote work environment (Canada-based, with flexible location within supported regions)
• Competitive compensation based on experience
• Opportunity to work in a collaborative and dynamic virtual organization
• Exposure to diverse administrative, operational, and business support functions
• Learning opportunities across administration, coordination, and process improvement
• Potential for long-term engagement and growth within the organization.