Coordinator 5, Production Global Operations

Job Descriptions

Claims & Payment Processing

• Submit, track, and manage payment requests, and process travel and expense claims for travel arrangements, event catering, corporate functions, and administrative needs.

Visitor Management

• Coordinate and manage end-to-end logistics for visitors, including transportation arrangements, hospitality support, and on-site assistance to ensure a smooth and professional experience.

Meeting Room Management

• Oversee the booking and scheduling of meeting rooms to ensure availability and readiness for internal teams and external stakeholders.

Quotation & Procurement Coordination

• Source, evaluate, and manage quotations for corporate and employee events, as well as various office-related purchases, ensuring cost effectiveness and timely delivery, with responsibilities including vendor sourcing and logistical planning.

Event Planning & Coordination

• Plan, organize, and execute a range of corporate events—including tenure appreciation ceremonies, company celebrations, CSR activities, and internal or external functions.

Reception Counter Coverage

• Provide reception and front desk support when required, including welcoming visitors, answering incoming calls, handling general inquiries, managing visitor registration, and ensuring smooth reception operations.

• Diploma in Business Administration, Office Management, Event Management, Hospitality, Communications, or related fields is required.
• Fresh graduates with relevant internship or administrative experience are encouraged to apply.

• Fluent in both English and Bahasa Malaysia, with strong verbal and written communication skills.

Required :

• Proficiency in additional languages is an added advantage.
• Basic knowledge of office administration processes, procedures, and documentation.
• Proficient in Microsoft Office applications, particularly Word and Excel, for tasks such as data entry, document formatting, and basic tracking/reporting.

Skills :

• Familiarity with IT peripherals and common office software is an advantage.
• Familiarity with AI-powered applications and digital productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) is an added advantage.
• Strong interpersonal and communication skills, with the ability to interact effectively with employees and stakeholders at all levels of the organization.
• Detail-oriented, proactive, and willing to learn, with the ability to work independently and follow instructions effectively.
• Possesses a pleasant, professional, and customer-service-oriented attitude.
• Able to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.

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WD thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

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Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email [email protected].