Operations & Data Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Operations & Data Coordinator in the United States.

This role supports multi-program operational execution and data integrity across a fast-moving environment spanning inspection, audit, and engineering workflows. It is ideal for a highly organized professional who enjoys working with structured data, process-driven systems, and cross-functional coordination. You will play a key role in ensuring accuracy and consistency across critical operational datasets while supporting daily workflow management activities. The position involves extensive use of Google Workspace tools and system-based tracking platforms to maintain reliable program operations. It also contributes to improving efficiency by identifying opportunities for automation and reducing redundant data entry. Working across 25+ active programs, you will help ensure smooth execution, timely updates, and compliance with established processes. This is a hands-on coordination role where precision, responsiveness, and adaptability directly impact operational performance.

Support end-to-end operational coordination and data management across multiple programs, ensuring accuracy, consistency, and timely execution of workflows and system updates.

• Review and transfer part information from TRIX sheets into associated STEPQ events
• Conduct daily validation of TRIX sheets to ensure data accuracy, completeness, and timely updates
• Monitor adherence to established inspection and workflow protocols across active programs
• Support data consistency and integrity across 25+ concurrent programs and service lines
• Assist in process improvement initiatives, including automation and reduction of duplicate data entry (e.g., MICCS integration opportunities)
• Manage and update workflow events and service requests across inspection, audit, and engineering functions
• Track and manage LTEs, ensuring accurate documentation and resolution status updates
• Monitor event lifecycle stages including in-progress work, escalations, and closures
• Assign and update associated tasks and requirements within workflow systems
• Collaborate with stakeholders to ensure operational alignment and timely execution of program activities

Requirements

Strong operational and administrative coordination skills with a focus on data accuracy, system management, and structured workflow execution in fast-paced environments.

• Experience using Google Workspace tools, including Gmail, Google Sheets, Google Docs, and Google Slides
• Strong attention to detail with high accuracy in data entry and validation tasks
• Ability to manage multiple priorities across several programs simultaneously
• Experience with data tracking systems, workflow tools, or operational coordination platforms
• Comfortable working independently while following established procedures and protocols
• Strong communication skills with consistent follow-through on tasks and updates
• Preferred experience with TRIX sheets or similar workflow/event management systems
• Familiarity with inspection, audit, or engineering support environments is a plus
• Exposure to tools such as BIM360, ACC, or Buganizer is an advantage
• Interest or experience in process improvement, automation, or systems optimization

Benefits

• Hourly compensation ranging from $12.90 to $19, based on experience, skills, and qualifications
• 40-hour per week contract opportunity (3-month duration)
• Remote or flexible work structure depending on assignment requirements
• Exposure to multi-program operational environments and structured workflow systems
• Opportunity to gain experience with data operations, automation initiatives, and process improvement work
• Collaborative environment with clear processes and defined operational frameworks
• Equal opportunity employment with merit-based evaluation