Organizing Leadership Team Sr Admin Associate

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Organizing Leadership Team Sr Admin Associate based in United States.

This role is a critical operational backbone supporting senior leadership within a fast-paced, mission-driven organizing environment. You will provide high-level administrative, logistical, and coordination support to ensure leadership teams operate efficiently and effectively. Acting as a trusted partner to senior directors, you will manage complex calendars, coordinate travel and meetings, and ensure seamless communication across teams. The position also plays a key role in tracking priorities, documenting action items, and supporting cross-departmental collaboration. Beyond day-to-day coordination, you will contribute to special initiatives and high-priority projects that require discretion, agility, and precision. This is an opportunity for a highly organized professional who thrives in dynamic environments and takes pride in enabling impactful, mission-oriented work.

• Provide comprehensive administrative and scheduling support to senior organizing leadership, including calendar management, meeting coordination, and priority tracking.
• Prepare and organize materials for leadership meetings, take detailed notes, and ensure clear documentation of action items and follow-ups.
• Coordinate travel logistics, including transportation, lodging, and on-site arrangements for leadership and team meetings.
• Process, track, and manage expense reporting with accuracy and timeliness.
• Support cross-team communication by contributing to internal updates, priorities emails, and organizational coordination efforts.
• Assist in planning and executing special projects, campaigns, and events requiring high attention to detail and confidentiality.
• Support distributed initiatives and external convenings, ensuring smooth logistical execution and operational readiness.

Requirements:

• 2–3 years of experience in administrative support, operations, coordination, or executive assistance roles in a fast-paced environment.
• Strong organizational and multitasking skills with the ability to manage competing priorities effectively.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to handle sensitive and confidential information with professionalism and discretion.
• Experience coordinating complex schedules, travel arrangements, and leadership-level meetings.
• Proficiency with Google Workspace or similar productivity and collaboration tools.
• Strong interpersonal skills with the ability to collaborate effectively across teams and senior stakeholders.
• Proactive, resourceful, and able to anticipate needs while working independently with minimal oversight.

Benefits:

• Annual salary of $83,900.
• Full-time role with a structured 40-hour workweek.
• Remote work flexibility within the United States.
• Opportunity to contribute to high-impact, mission-driven organizing work at a national scale.
• Exposure to senior leadership and cross-functional strategic initiatives.
• Collaborative and values-driven work culture emphasizing equity, inclusion, and teamwork.
• Opportunity to work on special projects, events, and high-visibility initiatives.