Proposal Coordinator

Core Focuses for the Position:

We are seeking a highly organized and detail-oriented individual to join our team as a Proposal Coordinator. In this role, you will be responsible for managing both the RFx and security questionnaire processes for Quickbase. You will work cross-functionally with Sales and internal SMEs to gather and provide accurate and timely responses to RFx requests and security questionnaires, ensuring compliance with industry standards and regulatory requirements.
Security & Compliance Project Focuses:

· Coordinate and manage the security questionnaire process end-to-end while meeting SLA expectations.

· Collaborate with internal stakeholders, including product managers, engineers, and legal teams, to gather necessary information for questionnaire responses.

· Review and understand security questionnaires, identifying the requirements and mapping them to company policies, practices, and controls.

· Follow SME guidance on industry standards, regulations, and best practices related to information security and privacy.

· Maintain a content library of questionnaire responses, ensuring they reflect the most current information.

· Assist in developing and improving security questionnaire response templates and processes.

· Identify and communicate potential risks or gaps in security questionnaire responses, and work with relevant teams to address them.
Proposal Coordination & Project Focus:

· Review RFx opportunities and evaluate requirements. Provide recommendations in Bid/No Bid process using APMP guidelines and best practices.

· Edit, proofread, and format competitive responses with a critical eye for content and consistency, ensuring appropriate branding and compliance.

· Manage multiple projects simultaneously, with the ability to adapt and prioritize during high-volume periods.

· Coordinates internal review cycle of proposal content using Shipley best practices.

· Tracks all proposal responses, including post-submission follow through.

· Assist in developing and improving current processes, templates, and tools.

Evaluation Focus of our Interviews:

· Ability to work independently in a fast-paced, deadline-oriented, and collaborative environment while producing high-quality deliverables.

· Significant attention to detail; mastery of both grammatical rules and formatting.

· Excellent time management, organizational, and multi-tasking skills.

· Excellent interpersonal, communication, and team-building skills.

· Excellent writing and copy-editing skills.

· Ability to work with all levels of personnel.

· Excellent problem-solving skills and a can-do attitude.

Education Requirements:

· Bachelor's degree or equivalent experience.

Experience We're Assessing on Your Resume:

· 3+ year of professional experience in business writing, technical writing, and proposal management, ideally in SaaS.

· Understanding of basic cybersecurity principles and frameworks (e.g., SOC, DFARS, NIST).

· Previous experience managing security questionnaires or similar compliance-related activities.

· Experience with MS Word, PowerPoint, Excel, Adobe Acrobat, InDesign, and other similar applications.

· Experience with content management tool (Loopio, RFPio).

· Experience with Salesforce or similar CMS.

More About our Culture & Environment:

· Work with a passionate, collaborative team.

· Remote work model with Hybrid option in our regional US office in Boston.

· Culture of Belonging & Inclusion: representative employee-resource groups, strong investment in mental health & wellness core benefits.

· Generous 401(k) match and fitness reimbursement benefit.

· Paid parental leave, commuter benefits.